Provision of Planned Preventative Maintenance Services at Estyn’s Offices - Anchor Court, Cardiff
EstynEstimated Value
Up to £12,000
Deadline
15 September 2026
Published
2 September 2026
Type
Not specified
Overview
The purpose of this exercise is to contract with a supplier who can provide a range of PPM services for the demised area within Anchor Court occupied by Estyn. - The successful Contractor will be required to: - • provide a reliable and high-quality facilities management service that meets the needs of Estyn. • ensure that the property is maintained to maximise the use of available resources. • react to issues in line with agreed performances indicators. • always ensure confidentiality and security of work. • address fully and promptly any queries or quality issues which may arise. • adhere to health and safety and environmental legislation in carrying out their work. - Please see Estyn's Tender Specification document, attached in the Additional Documentation section for further details.
AI Analysis
Powered by AI — always verify against official documents
This contract is for a supplier to deliver planned preventative maintenance (PPM) services for Estyn’s office space at Anchor Court in Cardiff, covering routine upkeep, repairs and compliance with health, safety and security standards.
Requirements
- Provide a reliable, high‑quality facilities management service
- Maintain the property to maximise use of available resources
- Respond to issues in line with agreed performance indicators
- Ensure confidentiality and security of all work
- Address queries or quality issues promptly
- Comply with health and safety and environmental legislation
Key Tasks & Deliverables
- Schedule and carry out routine planned preventative maintenance for the demised area of Anchor Court
- Conduct regular inspections and carry out repairs or replacements as needed
- Maintain accurate maintenance records and report performance against KPIs
- Provide a rapid response to any faults or issues reported by Estyn
- Ensure all work is performed securely and confidentially
- Adhere to all relevant health, safety and environmental regulations during service delivery
How to Read This Tender
- 1Read the Tender Specification (linked in Additional Documentation) for detailed service standards, KPIs and reporting requirements
- 2Check the definitions section for jargon such as “demised area”, “performance indicators” and “confidentiality” to know exactly what Estyn expects
- 3Look for any mandatory certifications (e.g., ISO 9001, ISO 45001) or insurance requirements that may be listed in the full documents
- 4Note the evaluation criteria – many public contracts score on price, quality and social value, so be ready to demonstrate both cost efficiency and added benefits
- 5Watch out for submission deadlines, required formats (e‑mail, portal upload) and mandatory forms – a late or incomplete bid is automatically rejected
Tips for Small Businesses
- Highlight any niche expertise or local knowledge you have – SMEs can stand out by showing they understand the specific building and can respond quickly
- Consider partnering with a specialist subcontractor for any specialist trades (e.g., electrical, HVAC) to meet the service scope without needing large in‑house teams
- Emphasise social value contributions such as local employment, apprenticeships or sustainability initiatives, which are increasingly weighted in public sector scoring
Before you bid, buyers check
two years of filed accountsyour financial standingturnover vs contract valueyour Companies House recordcash flow for 30-day termscredit scores and ratios
Actions
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Buyer Profile
EstynKey Dates
Published
2 September 2026
Submission deadline
15 September 2026
Notice type
Contract notice
Source
sell2wales
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