Taxi and MPV (1-8 seats) Passenger Assistant - Taxi and MPV (1-8 seats) Passenger Assistant
East Sussex County CouncilEstimated Value
Up to £0
Deadline
1 June 2026
Published
15 May 2026
Type
services
Overview
Vehicle type: 8 seat Passenger Assistant Required: Yes Proposed Taxi Route: From: TN3 9EE TN6 3PP TN6 3QU TN6 3FH To: Acre Wood Primary Academy Frequency: Monday - Friday Daily School Time: 09:15 - 15:15 Comments for Operator: Two pupils to be picked up from TN6 3PP address, 5 pupils total One pupil has a Special Tomato EIO buggy which will need to be transported in the vehicle One PA required This opportunity has been distributed on SProc.net
AI Analysis
Powered by AI — always verify against official documents
A local authority is seeking a taxi and minibus service to transport 5 pupils to and from Acre Wood Primary Academy during school hours (9:15am-3:15pm), Monday to Friday. The service must include a trained passenger assistant on board and accommodate one child's special mobility equipment (a Special Tomato EIO buggy).
Requirements
- Vehicle must be 8-seater taxi or MPV (minibus)
- Passenger Assistant must be on board at all times
- Vehicle must be capable of safely transporting and securing one Special Tomato EIO buggy (specialist mobility equipment)
- Service must operate Monday to Friday during school term times
- Service must operate between 9:15am and 3:15pm daily
- Pickups required from three postcodes in TN6 and TN3 areas
- All operators must be registered and compliant with UK taxi/minibus regulations
Key Tasks & Deliverables
- Daily collection of 5 pupils from multiple pickup locations (TN6 3PP, TN6 3QU, TN6 3FH, and TN3 9EE)
- Transport pupils to Acre Wood Primary Academy
- Safely load, secure, and transport one child's Special Tomato EIO buggy (specialist medical/mobility equipment) in the vehicle
- Provide a trained Passenger Assistant throughout all journeys to supervise and support the children
- Return transport from school to home addresses at end of school day (approximately 3:15pm)
- Operate reliably Monday-Friday during all school term times
How to Read This Tender
- 1Check the full SProc.net tender documents immediately — this notice only gives you the basics. The documents will contain pricing structure, insurance requirements, DBS checks, and contract length.
- 2'Passenger Assistant required' means you must budget for a trained staff member on every journey — this is a significant operating cost. Verify what qualifications they need (likely DBS clearance, safeguarding training, first aid).
- 3The Special Tomato EIO buggy detail is crucial — this is specialist medical equipment. You'll need to confirm your vehicle has proper securing points and that your Passenger Assistant has training to handle it safely. Don't guess on this.
- 4Five pupils from four different postcodes suggests multiple stop pickups — ask the local authority for exact timings between each stop so you can calculate realistic journey times and labour costs.
- 5School holidays will likely mean zero income — clarify with the authority whether you're paid during half-terms and whether there are 'inset days' when school closes but you're paid standby rates.
Tips for Small Businesses
- If you don't currently employ trained passenger assistants, budget carefully or consider partnering with a local care/support organisation that supplies them — this could be a subcontracting opportunity rather than full employment.
- The specialist equipment requirement (buggy) means safety and insurance are high-stakes — get written confirmation from your vehicle insurer that they'll cover transporting this equipment, and check whether you need additional specialist mobility training for your team.
- School contracts typically have tight margins on transport but offer predictable, repeating income Monday-Friday term-time — factor in vehicle downtime during 13+ weeks of annual school holidays when calculating your bid price and cash flow.
Independent software, web & cloud studio. We design, build and grow digital products that quietly outlast their category.
How to Apply
Step-by-step submission guide
Submission Portal
Contracts Finder
Open the original notice
Click the button below to view this tender on Contracts Finder
Find the submission method
Look for "How to apply" section — most tenders link to an eSourcing platform (e.g. In-Tend, ProContract, Jaggaer)
Create an account
Register on the eSourcing platform for free — you'll need a company email and DUNS number
Download tender documents
Download the ITT (Invitation to Tender), specification, pricing schedule, and any templates
Submit your response
Upload completed documents through the portal before the deadline — late bids are automatically rejected
Most buyers do NOT accept email submissions. You must submit through their eSourcing platform. Check the notice for the exact link.
Buyer Profile
East Sussex County CouncilKey Dates
Published
15 May 2026
Submission deadline
1 June 2026
Notice type
Contract
Source
contracts finder
Related Contracts
Taxi and MPV (1-8 seats) Passenger Assistant - Taxi and MPV (1-8 seats) Passenger Assistant
This is a school transport contract to provide an 8-seater taxi or MPV service with a trained Passenger Assistant on board. The service will run Monday to Friday during school hours, transporting students from five postcodes in the Hastings area to The Flagship School in Hastings.
Taxi and MPV (1-8 seats) Passenger Assistant - Taxi and MPV (1-8 seats) Passenger Assistant
South Downs School needs to hire taxi and MPV (minibus-type) vehicles with passenger assistants to transport pupils with significant learning and developmental needs to and from school. The service runs Monday to Friday during school hours (8:55 AM to 3:00 PM), and you'll need to price each individual route, specifying costs for both drivers and passenger assistants where needed.
Coach (16+ seats) Passenger Assistant - Coach (16+ seats) Passenger Assistant
Saxon Mount School is looking for coach operators to provide passenger assistant services on coaches with 16 or more seats. You'll be transporting children with special educational needs (mainly autism and learning difficulties) to and from school Monday to Friday, 9:00 AM to 3:15 PM. TUPE employment rules may apply, meaning you could inherit existing staff from the current provider.
Coach (16+ seats) Passenger Assistant - Coach (16+ seats) Passenger Assistant
Saxon Mount School needs a coach operator (16+ seat vehicle) and passenger assistants to provide school transport for children with special educational needs five days a week, Monday to Friday, during school hours (9:00–15:15). This is a recurring contract that may involve existing staff transferring under TUPE rules.