Coach (16+ seats) Passenger Assistant - Coach (16+ seats) Passenger Assistant
East Sussex County CouncilEstimated Value
Up to £0
Deadline
19 June 2026
8 days remaining
Published
10 June 2026
Type
services
Overview
SAXON MOUNT TENDER: Frequency: Monday-Friday Daily School Time: 9:00-15:15 NB: Please use the spread-sheet attached in this tender to list your prices for each routes for Driver and PA ( where required). A large number of children are autistic and significant number of pupils experience speech, language and communication difficulties and / or social, emotional and mental health difficulties and other complex SEN. This opportunity has been distributed on SProc.net
Contact & helpdesk
Once the spread-sheet has been completed, please save it on Sproc.net. if you unsure on how to do this please Contact Sproc.net customer service team. * TUPE MAY APPLY FOR THIS TENDER *TOTAL PRICE OF ALL ROUTES FOR DRVIERS AND PAS SHOULD BE RECORDED FOR EACH DAY WHEN BIDDING* Comments for Operator: Saxon Mount School caters for children and young people who have a wide range of Special Educational Needs (SEN), particularly autism and moderate learning difficulties.
AI Analysis
Powered by AI — always verify against official documents
Saxon Mount School needs a coach operator (16+ seat vehicle) and passenger assistants to provide school transport for children with special educational needs five days a week, Monday to Friday, during school hours (9:00–15:15). This is a recurring contract that may involve existing staff transferring under TUPE rules.
Requirements
- Coach vehicle with 16 or more passenger seats
- Driver(s) for the coach
- Passenger Assistant(s) where required on routes
- Monday-to-Friday availability during school hours (9:00–15:15)
- Experience or capability handling children with autism, moderate learning difficulties, speech/language/communication difficulties, and social/emotional/mental health needs
- TUPE compliance (existing staff may transfer — check your obligations)
- Ability to complete and submit pricing spreadsheet via Sproc.net portal
- Pricing broken down by individual route and by day (daily totals required in bid)
Key Tasks & Deliverables
- Operate coach on multiple assigned routes during school hours (9:00–15:15), Monday–Friday
- Provide qualified coach driver(s) for each route
- Supply passenger assistant(s) on routes where specified
- Transport children with special educational needs (SEN), primarily those with autism and moderate learning difficulties
- Support pupils with communication, speech, language, social, emotional, and mental health needs during transport
- Complete and submit detailed pricing spreadsheet for each route, with daily totals, via Sproc.net
How to Read This Tender
- 1TUPE is important — if you're replacing an existing contractor, staff may transfer with their existing terms. Budget for this and check your legal obligations before bidding.
- 2The spreadsheet is mandatory. You must price each route separately and provide a daily total. Submitting via Sproc.net is non-negotiable — practice uploading before the deadline or contact their support team.
- 3This is school transport for vulnerable children with complex SEN needs. The school's description tells you the profile: many are autistic, some have communication difficulties, and some have emotional/behavioural needs. Your bid should show you understand how to manage this safely.
- 4Frequency is fixed: Monday–Friday, 9:00–15:15. There's no mention of holiday cover or flexibility — clarify the exact school calendar and term dates before bidding.
- 5Look carefully at which routes need a passenger assistant (PA) and which don't. The spreadsheet should distinguish these; pricing will differ significantly.
Tips for Small Businesses
- If you're a small operator without multiple coaches, explore subcontracting with larger operators or combining routes. The school may accept a bid from a consortium of smaller providers, reducing your capital risk.
- Review the school's SEN profile carefully and highlight your experience with autism, communication support, and safeguarding in your bid narrative. This is a vulnerable client base — demonstrating expertise and training will strengthen your application.
- Check the Sproc.net portal early and allow time to learn the system. If you've never used it, request a walk-through from their support team now, not the day before submission. Technical issues at deadline are not an excuse.
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Useful Resources
Buyer Profile
East Sussex County CouncilKey Dates
Published
10 June 2026
Submission deadline
19 June 2026
Notice type
Contract
Source
contracts finder
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