Taxi and MPV (1-8 seats) Passenger Assistant - Taxi and MPV (1-8 seats) Passenger Assistant
East Sussex County CouncilEstimated Value
Up to £0
Deadline
20 June 2026
9 days remaining
Published
11 June 2026
Type
services
Overview
SOUTH DOWN EAST TENDER Frequency: Monday-Friday Daily School Time: : 08:55-15:00 NB: Please use the spread-sheet attached in this tender to list your prices for each routes for Driver and PA ( where required). Comments for Operator: South Downs School is a special school for pupils with significant learning and developmental needs. See service specification for additional pupil needs. * TUPE MAY APPLY FOR THIS TENDER* *TOTAL PRICE OF ALL ROUTES FOR DRVIERS AND PAS SHOULD BE RECORDED FOR EACH DAY WHEN BIDDING* This opportunity has been distributed on SProc.net
Contact & helpdesk
Once the spread-sheet has been completed, please save it on Sproc.net. if you unsure on how to do this please Contact Sproc.net customer service team.
AI Analysis
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South Downs School needs to hire taxi and MPV (minibus-type) vehicles with passenger assistants to transport pupils with significant learning and developmental needs to and from school. The service runs Monday to Friday during school hours (8:55 AM to 3:00 PM), and you'll need to price each individual route, specifying costs for both drivers and passenger assistants where needed.
Requirements
- Vehicle must be a taxi or MPV with 1-8 seats
- Passenger Assistant (PA) required on some routes (check service specification for which ones)
- Must operate Monday-Friday only
- Must be available for school time hours: 08:55-15:00
- Must complete and submit pricing on the provided spreadsheet
- Must upload completed spreadsheet to Sproc.net
- TUPE may apply (existing staff may transfer to you if you win)
- Must provide total daily price for all routes when bidding
Key Tasks & Deliverables
- Transport pupils with significant learning and developmental needs to school each morning (starting 08:55)
- Transport pupils home each afternoon (ending 15:00)
- Provide a Passenger Assistant on routes where the service specification requires one (typically for pupils with higher support needs)
- Price each individual route separately on the spreadsheet provided
- Calculate and submit total daily cost for all routes combined
- Operate reliably Monday-Friday throughout the school year
How to Read This Tender
- 1TUPE is important: this means if a contractor already does this work, their staff may legally transfer to you if you win. Budget for these staff costs and understand your obligations to them.
- 2The 'service specification' document (mentioned but not shown here) will tell you which routes need a Passenger Assistant and details about the pupils' needs — get this document before pricing, as PA costs will significantly affect your bid.
- 3You must bid on ALL routes together as one package, not cherry-pick individual routes. Calculate the total daily cost clearly, as the buyer will compare total value.
- 4Sproc.net is the submission platform — if you're not familiar with it, contact their customer service before the deadline. Don't leave this to the last minute.
- 5Special schools transport is regulated and pupils may need safeguarding checks, vehicle standards, and staff training; check if the tender specifies any certification (e.g., DBS clearance, vehicle safety standards).
Tips for Small Businesses
- If you don't have your own vehicles or staff, consider partnering with an existing taxi firm or transport operator who can subcontract routes to you — this is common in school transport and reduces your upfront investment.
- Passenger Assistants are a significant cost. Get clarity on exactly which routes need one before bidding, as you might be able to reduce costs on routes where independent pupils don't need support.
- TUPE staff typically have existing contracts and salary expectations — factor in any inherited wage costs and pension obligations if you win. Contact the incumbent contractor (if possible) to understand staffing costs and any issues.
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Useful Resources
Buyer Profile
East Sussex County CouncilKey Dates
Published
11 June 2026
Submission deadline
20 June 2026
Notice type
Contract
Source
contracts finder
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