USVF Hard FM Services – Menwith Hill

The current United States Visiting Forces (USVF) Facility Management contracts (BMC 2.0) are due to expire in November 2027, which provides an excellent upcoming opportunity to work on the USVF estate across the UK. The intention is to let two contracts for the delivery of maintenance, repairs and additional works with the first (national) contract covering RAF Lakenheath, RAF Mildenhall, RAF Croughton, RAF Fairford, RAF Alconbury and various satellite sub-bases, and a separate contract for RAF Menwith Hill.

DIO would like to make suppliers aware that they will be required to hold the following levels of insurances, accreditations and security clearances, as well as completing an RFI at a later date, in order to be eligible for this opportunity: Employer Liability - £5 million Professional Indemnity - £5 million Third Party Public and Products Liability - £50 million ISO9001 and ISO14001 (confirmed). ISO27001 and ISO45001 Security Clearance – Various levels of security clearance from BPSS upwards to DV Strap.

DIO intend to hold a virtual soft market engagement event on 10am, 20th May 2025 in order to provide suppliers with a greater understanding of their requirements. There is a limit of four people per organisation.

Notwithstanding your ability to attend the pre-market engagement event, DIO would still like to understand the level of interest in these opportunities. If you are interested then please provide an email to fmsupport@crowncommercial.gov.uk by no later than 5pm, 16th May 2025.

Please state if you would be interested in National, Menwith Hill or Both. DIO would like suppliers to be aware that failure to attend this event will not result in exclusion from the competition.

Further details, including an agenda and timings will be provided following the EOI closure date. DIO will be using CCS' RM6264 Facilities Management and Workplace Services DPS for this procurement. https://www.crowncommercial.gov.uk/agreements/RM6264 Details of how to onboard onto the Crown Commercial Service Dynamic Purchasing System are provided below in section.

Please note, that this process is supplier driven, and if these steps are not complete prior to the deadline noted above, there is no guarantee you will be appointed in time for the opportunity. DIO will be using CCS' RM6264 Facilities Management and Workplace Services DPS for this procurement. https://www.crowncommercial.gov.uk/agreements/RM6264 How to onboard FM DPS: 1- follow the link to the FM DPS - on the left-hand side, select the box for 'facilities management' and once selected, the Facilities management and Workplace services DPS will be an option 2- ensure you are looking at Facilities management and workplace services DPS and scroll down to select 'access as a supplier' 3- create a log in when prompted and trying to log in 4- once logged in, it should take you through to the selection questionnaire, this needs to be completed, and then you will begin to complete the second questionnaire (DPSQ). 5- as part of this questionnaire, you will need to upload your insurances (employers, public liability, professional indemnity and cyber essentials) and also the financial viability risk assessment.

(This can be found in the bid pack accessible from the first step linked above, and it is within the bid pack folder, named 'attachment 3a financial viability risk assessment') 6- once this is completed, your application will be assessed to be appointed on the DPS. Please note there is a 10-working day SLA period to be assessed, without any additional push backs for any further information, so we would advise you begin the onboarding process as soon as possible.

This can be longer if there are multiple requests for additional information. Another thing to note- If you have selected the £500,001+ , you will be required to submit a carbon reduction plan too as part of your onboarding process.

Please also be aware that selection questionnaires (first questionnaire) cannot be amended, so ensure all details are correct before moving on. If there are elements to the application that are incorrect, your application will be pushed back to require additional information. In your second questionnaire, you will need to select the services you can deliver in deliverable locations (NUTS2 regions), with contract values etc. Please ensure if you are interested in this opportunity you select the following filters shown in the additional information field to ensure you are pulled through the shortlist.