UOE/2026/164 - Water Hygiene Safety & Maintenance Services
Estimated Value
Not specified
Deadline
25 September 2026
17 days remaining
Published
27 August 2026
Type
Services
Overview
The University of Exeter requires the monitoring, testing, inspection and maintenance of water systems for the control of legionella bacteria across the estate in accordance with the recommendations of the current legionella risk assessments. The parameters and performance requirements for this will be detailed in the legionella risk assessments and will be in accordance with HSG 274 Part 2 where applicable.
AI Analysis
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The University of Exeter is looking for a provider to monitor, test, inspect and maintain its water systems to control legionella bacteria across the campus, following its risk assessments and UK health‑safety guidance.
Requirements
- Compliance with the university's legionella risk assessments
- Adherence to HSG 274 Part 2 guidance for water safety
- Qualified personnel with accredited water safety or legionella control certification (e.g., Water Safety Scheme, ISO 45001)
- Ability to produce regular monitoring and compliance reports
- Insurance and health & safety compliance as required by the university
Key Tasks & Deliverables
- Carry out routine monitoring of water temperatures and biocide levels
- Collect and laboratory‑test water samples for legionella presence
- Inspect all water distribution assets (tanks, boilers, cooling towers, showers, etc.)
- Perform maintenance actions such as cleaning, flushing, disinfection and remedial repairs
- Prepare and submit compliance reports and updated risk assessment data
- Maintain records of all testing, inspections and maintenance activities
How to Read This Tender
- 1Read the sections on "Legionella Risk Assessments" and "Performance Requirements" to understand the exact frequency and thresholds expected.
- 2Check the reference to HSG 274 Part 2 – it sets the technical standards you must follow; make sure your methods match those guidelines.
- 3Look for any mandatory reporting formats or electronic submission portals mentioned in the full tender documents.
- 4Identify any key dates (start date, contract length, testing intervals) early to plan resources.
- 5Watch out for hidden costs such as laboratory analysis fees or travel to remote campus sites.
Tips for Small Businesses
- Partner with a certified water‑testing laboratory to meet the testing requirement without needing in‑house lab capability.
- Highlight any previous work with universities or public sector bodies – social value and familiarity with campus environments are scored positively.
- If the contract value is large, consider forming a consortium with another small firm to share the workload and meet any financial thresholds.
Before you bid, buyers check
two years of filed accountsyour financial standingturnover vs contract valueyour Companies House recordcash flow for 30-day termscredit scores and ratios
Actions
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Key Dates
Published
27 August 2026
Submission deadline
25 September 2026
Notice type
Tender Notice
Source
council:preston-council
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