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ocds-h6vhtk-05dcf0 · planning

Pan Government Records Management Contract

Ministry of Defence

Estimated Value

Up to £250,000,000

Deadline

Not specified

Published

11 November 2025

Type

Not specified

LondonGB

Full Description

The Ministry of Defence currently manages a Pan-Government Public Private Partnership (PPP) contract for the storage, management, and transportation of public records. This contract, known as the Pan-Government Records Management Contract (PGRMC), is utilised by 20 Other Government Departments (OGDs) and Arms-Length Bodies (ALBs). A portion of the records managed under this arrangement are classified as SECRET, with the remainder classified up to OFFICIAL-SENSITIVE.

With the existing contract set to expire in 2028, the MOD, in collaboration with other government departments, is actively considering its approach to re-procuring these critical services and to that aim is undetakening preliminay market engagement in Novembe 2025.

The key elements of the requirement are

  • Secure Storage
  • Management of Records
  • Transport of Records
  • Scanning Services
  • Bulk Destruction of Records

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Likely incumbents

Suppliers who won similar work from this buyer in the last 5 years.

5 found
  1. 1

    ROWDEN TECHNOLOGIES LTD

    6 contracts wonlatest 7 Oct 2026ends 11 Jun 2028CH 09981110

    £56m

    total awarded

  2. 2

    Thales UK Limited

    6 contracts wonlatest 10 Aug 2026ends 31 Aug 2029

    £4bn

    total awarded

  3. 3

    Akhter Computers Limited

    4 contracts wonlatest 20 Aug 2026ends 31 Aug 2030

    £683,863

    total awarded

  4. 4

    PricewaterhouseCoopers LLP

    4 contracts wonlatest 17 Aug 2026

    £630,955

    total awarded

  5. 5

    Worthington Industrial Products Ltd

    4 contracts wonlatest 31 Jul 2026ends 31 Mar 2027

    £52,712

    total awarded

ROWDEN TECHNOLOGIES LTD is the most likely incumbent based on recency and category match. To win, bidders typically need a clearly differentiated proposition or a price advantage.

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SponsoredEst. 2010
Gladstone & Co AccountantsTax advisers · East Ham, London

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Buyer Profile

Ministry of Defence
Typepublic body
RegionAny region
Total tenders1,038
Total spend£59,420,722,926
View buyer profile

Key Dates

Published

11 November 2025

Submission deadline

Not specified

Notice type

planning

Source

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