UK SBS PS18162 GDPR Compliance Services for the Office for Product Safety and Standards

PLEASE NOTE THIS CONTRACT HAS NOW BEEN AWARDED - PLEASE REFER TO THE AWARD DETAILS SECTION BELOW. The final date and time for the submission of bids is 19/06/2018 at 14:00.

DO NOT apply directly to the buyer. Brief Description of Requirement: The Office for Product Safety and Standards (the Office) was created in January 2018 by the Department for Business, Energy and Industrial Strategy (BEIS), to enhance protections for consumers and the environment and drive increased productivity, growth and business confidence.

The General Data Protection Regulation (GDPR) came into force on the 25th May 2018. Due to the delivery-focused nature of the Office in providing advice and guidance to those it regulates, the impact of GDPR is much wider than that of BEIS generally, as it deals with and requires access to lots of personal data in order to carry out day to day activities.

The concern is that with the substantial changes that have occurred over the last few years, the processes and procedures have become obsolete or outdated and therefore the Office needs an internal audit to establish what information is currently held, what processes and procedures need creating, and what training of staff is required. The successful bidder will provide advice and create processes and procedures in order to ensure the Office's compliance with GDPR, as described above.

Individuals with an understanding of the current processes and procedures will work closely with the successful bidder to ensure they fully understand the data being processed and why. The successful bidder will review and amend as required the processes and procedures used.

Training and dissemination to staff will also be required. Please ensure you review all attached information to ensure a full understanding of this requirement.

All attachments can be found via the RFx attachments tab within the Emptoris System. This contract will be awarded based on the evaluation criteria set out in the ITQ document.

How to Apply: As part of the strategic alliance between UK Shared Business Services Ltd (UK SBS) and Crown Commercial Service (CCS), UK SBS will be using the CCS eSourcing Suite for this procurement. To register on the CCS eSourcing portal please follow the details contained within the Additional Information section of this notice.

Please disregard any content in this notice that requests your organisation "to apply directly to the buyer" as this is unfortunately a system generated error that is outside of the Contracting Authority's control. Additional information: DO NOT APPLY DIRECTLY TO BUYER - Please disregard any content in this notice that requests your organisation "to apply directly to the buyer" as this unfortunately a system generated error, that is outside of the Contracting Authorities control.

Responses must be received by the date in the tender documentation; responses received outside of the deadline or not sent via the eSourcing portal will not be accepted or considered further for this opportunity. How to Register on the CCS eSourcing Suite If you have not yet registered on the eSourcing Suite, this can be done online at https://gpsesourcing.cabinetoffice.gov.uk by following the link 'Register for CCS eSourcing'.

Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so. Once you have registered on the eSourcing Suite, a registered user can express an interest for a specific procurement.

This is done by emailing expressionofinterest@crowncommercial.gov.uk. Your email must clearly state: • name and reference for the procurement you wish to register for; • name of the registered Bidder; • name and contact details for the registered individual sending the email.

Crown Commercial Service will process the email and then enable the Bidder to access the procurement online via the e-Sourcing Suite. The registered user will receive a notification email to alert them once this has been done.

The Sourcing documents can then be accessed on the eSourcing Suite at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in the Specification documents within Contracts Finder. As a user of the e-Sourcing Suite you will have access to Emptoris email messaging service which facilitates all messages sent to you and from you in relation to any specific RFX event.

Please note it is your responsibility to access these emails on a regular basis to ensure you have sight of all relevant information. For technical assistance on use of the e-Sourcing Suite please contact Crown Commercial Service Helpdesk: Telephone: 0345 010 3503 Training documents to support Bidders to utilise Emptoris CCS eSourcing are available in the Contracts Finder Tender documents section.

About UK Shared Business Services UK Shared Business Services Ltd (UK SBS) brings a commercial attitude to the public sector; helping our contracting authorities to improve efficiency, generate savings and modernise. Where UK SBS is not named as the Contracting Authority within the documentation, UK SBS will be acting as an agent on behalf of the Contracting Authority.