Estimated Value
Not specified
Deadline
10 July 2026
Published
18 June 2026
Type
Not specified
Overview
*Update minor change (18/06/2026) - hyperlink with regards to WPPN012 was not working. New link now provided.Trivallis are conducting this below threshold procurement process using best practice even though only certain elements of the Procurement Act 2023 and related legislation apply to this processTrivallis are seeking to appoint three (3) contractors to a four (4) year framework for Passive Fire Protection works including surveys, maintenance, remedial works, and new installations as may be necessary to achieve fire safety compliance as per any current and future applicable fire safety legislation.
Trivallis will be using the open tender procurement procedure under the Procurement Regulations 2023. The procurement will be managed on eTender Wales.Trivallis are utilising Procurement Policy Note WPPN012 which means we will be looking for contractors in the geographical region of South Wales only for this tender and framework. We are supporting the Welsh Governments Wellbeing of Future Generations Act 2015 Wellbeing Goals with this tender and framework.Please see the following link for more information:https://www.gov.wales/wppn-012-guidance-on-reserving-belo... defined in the legislation, we are looking for suppliers that are based or established in South Wales and have substantive business operations in this region.
Eligibility & compliance
This means having a permanent base in the location not simply a registered office.In order for Trivallis to guarantee the correct minimum legal compliance and quality standards for this tender, suppliers must have the following third party accreditation for installation & maintenance of the following fire safety systems: Cavity Barriers, Penetration Sealing, Fire Door & Timber Fire Doors.
Regulations cited
- Procurement Act 2023
- Procurement Regulations 2023
- Future Generations Act 2015
AI Analysis
Powered by AI — always verify against official documents
Trivallis (a Welsh housing association) is recruiting three contractors to a 4-year framework to carry out passive fire protection work across their properties — this includes surveying buildings, maintaining fire safety systems, repairing fire damage, and installing new fire safety measures to meet current and future fire safety laws. Only contractors based and actively operating in South Wales can apply.
Requirements
- Must be based and established in South Wales with substantive business operations in the region (permanent physical base required, not just a registered office)
- Must hold third-party accreditation for installation and maintenance of Cavity Barriers
- Must hold third-party accreditation for installation and maintenance of Penetration Sealing systems
- Must hold third-party accreditation for installation and maintenance of Fire Doors
- Must hold third-party accreditation for installation and maintenance of Timber Fire Doors
- Must comply with all current and future applicable fire safety legislation
- Procurement will be assessed under Welsh Government Wellbeing of Future Generations Act 2015 Wellbeing Goals
Key Tasks & Deliverables
- Conduct passive fire protection surveys on Trivallis properties
- Perform routine maintenance on fire safety systems including cavity barriers, penetration seals, and fire doors
- Carry out remedial and repair works on fire safety systems to address defects or damage
- Install new passive fire protection systems and components to achieve fire safety compliance
- Ensure all work meets current and future fire safety legislation requirements
How to Read This Tender
- 1This is a 'framework' contract — Trivallis will appoint up to three contractors, then call on them as needed over 4 years rather than assigning fixed work upfront. Your bid should show you can handle variable demand.
- 2The geographical restriction is strict: you must have a real office or depot in South Wales (not just an address on paper). Trivallis will verify this. Working in South Wales isn't enough — you must be based there.
- 3The accreditation requirement is non-negotiable: you need third-party certification (such as FIRAS, Certsure, or similar approved bodies) for all four fire safety specialisms listed. Without these, your bid will be rejected. Check which bodies are acceptable in the tender documents.
- 4This is a 'below threshold' procurement using 'best practice' — it's simpler than a full Procurement Act process, but still follows formal rules. The tender will be run on eTender Wales, so you'll need to register there and submit electronically.
- 5Look carefully at the Wellbeing of Future Generations Act evaluation criteria — Trivallis may score bids partly on social value (e.g. local employment, sustainability, community benefit). Frame your bid to show how you contribute to Welsh wellbeing goals.
Tips for Small Businesses
- Check your accreditations now: if you hold only one or two of the four required fire safety certifications, contact the relevant third-party bodies before bidding to understand how long it takes to add the missing ones. Don't bid incomplete — Trivallis will reject you automatically.
- Emphasize local presence and workforce: since the tender is geographically restricted to South Wales, highlight your permanent premises, local team members, local supply chain, and any community/social value activity in the region. This could be a competitive advantage if you're a genuine South Wales operator.
- Consider consortium bidding: if you're strong in some fire safety specialisms but not all four, partner with another accredited contractor in South Wales to cover the gaps. Trivallis is appointing three contractors, so there's room for collaboration.
Before you bid, buyers check
two years of filed accountsyour financial standingturnover vs contract valueyour Companies House recordcash flow for 30-day termscredit scores and ratios
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Buyer Profile
TrivallisKey Dates
Published
18 June 2026
Submission deadline
10 July 2026
Notice type
UK4
Source
sell2wales
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