Southampton Smokefree Service

Southampton City Council ("the Council") invited Tenders from suitably qualified service providers ("Potential Suppliers") for the provision of a Southampton Smokefree Service. This Procurement was conducted in accordance with the Health Care Services (Provider Selection Regime) Regulations 2023 using the Competitive Procedure.

The contract being procured is for the delivery of a Smokefree Southampton Service that will provide: An oversight role dedicated to maintaining high standards of quality across our commissioned and embedded stop smoking services; expertise, training, CPD, quality assurance, a telephone helpline and service development to support the embedded stop smoking model within the wider workforce; direct Support for people with complex needs, underserved groups or people experiencing health inequalities; the sub-contracting of services within Primary Care Networks and Pharmacies drug and alcohol treatment and support services. The term of the contract shall be from 1st October 2026 until March 31st 2030 (i.e. 3 years 6 months ) with the option to extend for up to a further period of 2 years (i.e. until 31st March 2032) at the sole discretion of the Council.

Anticipated funding for the first 6 months (01/10/26 - 31/03/27) of the service (based on current funding) totals £307,500. The anticipated funding for the following 12 months (01/04/27 - 31/03/28) of the service (based on current funding) totals £615,500.

This provides for an estimated minimum contract value of £3,382,500 covering the term of contract plus extension period. If there are funding increases the Council is likely to require the provision of additional Services which could be up to a 40% increase in service scope and contract value.

Additionally, in recognition of as yet unknown requirements for Services that may exist following Local Government Re-organisation, and the potential widening of the geographic area and level of need that the Contract may need to be modified to address, there may be a requirement to further increase the contract value by 81% from 2028/29. Therefore, the potential maximum contract value, could be up to £7,148,262 for the term of contract plus extension period.

Suppliers interested in bidding were required to register with Proactis at: https://supplierlive.proactisp2p.com/Account/Login and search for the project using reference number SPR/1000794 or REQ/1000458. The closing date for the submission of tenders was 3pm, Monday 2nd March 2026

See II.1.4 above: The contract being procured is for the delivery of a Smokefree Southampton Service that will provide: An oversight role dedicated to maintaining high standards of quality across our commissioned and embedded stop smoking services; expertise, training, CPD, quality assurance, a telephone helpline and service development to support the embedded stop smoking model within the wider workforce; direct Support for people with complex needs, underserved groups or people experiencing health inequalities; the sub-contracting of services within Primary Care Networks and Pharmacies drug and alcohol treatment and support services. The term of the contract shall be from 1st October 2026 until March 31st 2030 (i.e. 3 years 6 months ) with the option to extend for up to a further period of 2 years (i.e. until 31st March 2032) at the sole discretion of the Council.

Anticipated funding for the first 6 months (01/10/26 - 31/03/27) of the service (based on current funding) totals £307,500. The anticipated funding for the following 12 months (01/04/27 - 31/03/28) of the service (based on current funding) totals £615,500.

This provides for an estimated minimum contract value of £3,382,500 covering the term of contract plus extension period. If there are funding increases the Council is likely to require the provision of additional Services which could be up to a 40% increase in service scope and contract value.

Additionally, in recognition of as yet unknown requirements for Services that may exist following Local Government Re-organisation, and the potential widening of the geographic area and level of need that the Contract may need to be modified to address, there may be a requirement to further increase the contract value by 81% from 2028/29. Therefore, the potential maximum contract value, could be up to £7,148,262 for the term of contract plus extension period.

The procurement is being conducted in accordance with the Health Care Services (Provider Selection Regime) Regulations 2023 using the Competitive Procedure. This notice is an intention to award a contract under the competitive process.

This is a new contract in relation to an existing service. The service provider to whom it is intended the contract is to be awarded is a new provider of the service.