RFQ - CMS Provider for Museums

Leighton House and Sambourne House, the Museums, together with the Local Studies and Archive department at Kensington Central Library have jointly been using a CMS system called Calm provided by the supplier Axiell for the last 20 years (specific time frame unknown?). This system will be terminated by the supplier 31/12/27 and we are therefore looking for a new system.

It is unclear at this stage whether Museums will again be joined with the Local Studies department for a new system. Ideally Museums would prefer a stand alone system that was best suited to their needs which are more object based than archival and would enable a better public portal to search for and display objects in the Museums collections.

The current system is hosted by RBKC in house however all new systems would be hosted externally with the supplier. This would result in any IT issues being resolved quickly.

A CMS system is vital to the running of the Museums as all objects are recorded here with images, in-depth information, notes on conservation issues, loans, location, donors, etc. Leighton House is an Arts Council accredited museum and Sambourne House is working towards accreditation. Part of being accredited means careful record keeping and implementing Spectrum compliant information (all CMS providers we are considering are Spectrum compliant). It is important to chose the provider that is best suited to the Museums needs.