Pre-Construction, Contract Administration and Post Contract Duties in Connection with the the Construction of a New Municipal Cemetery in Brandon, Suffolk

Project Background

Brandon Town Council invites firm priced tenders from suitably qualified and experienced consultants to provide tender preparation, contract administration and associated professional services for the development of a new municipal cemetery. West Suffolk County Council Planning Application Reference: DC/25/1445/FUL. Site: Cemetery, Manor Road, Brandon, Suffolk. Development includes change of use from agricultural land to a new municipal cemetery, creation of vehicular and pedestrian access arrangements, and construction of entrance walls and gates. Progression beyond Phase 1 will be subject to the outcome of a public consultation process and the Council securing appropriate funding.

Phase 1 - Pre-Contract Services (RIBA Stage 4)

Compile the tender pack to include

• Form of Contract Selection NEC or JCT
• Works Information/Scope/ Employer's Requirements
• Pre-Construction Information under CDM 2015 Regulations
• Preliminaries
• Schedule of Works to include pricing schedule templates
• NBS Specification for the works
• Architectural and Structural Engineering Drawing Registers
• Conduct pre-tender site meetings with contractors
• Manage Clarifications process
• Conduct a full tender price evaluation and technical checks and make a recommendation to the Buyer

Phase 2 - Contract Administration Services (RIBA Stage 5)

• Prepare contracts for signing
• Evaluate the Contractors Construction Phase Health and Safety Plan and advise the Buyer accordingly
• Ensure the Principal Designer and Principle Contractor Duties are correctly allocated and that the Health and Safety Executive are formally notified via an F10 Form
• Arrange and attend pre start and monthly progress meetings
• Conduct fortnightly site inspections and provide photographic evidence
• Manage Change Control, Variations and Time Management
• Conduct monthly valuations and issue Payment Notices and Pay Less Notices in accordance with statutory time frames and issue all certificates to Practical Completion.
• Manage the handover of the Construction Health and Safety File and all Building Regulations Certification prior to practical Completion

Phase 3 - Post-Completion Services (RIBA Stage 6)

• Provide Post Completion Support
• Inspect the site for defects prior to the defects liability period
• Negotiate the final account and release all retentions
• Issue all final certification

Consultant Requirements

Relevant experience, NEC or JCT contract administration experience, CDM 2015 Principal Designer capability and appropriate professional indemnity insurance. Additional information: Electronic Tenders cannot be accepted IAW our financial regulations