Maintenance of High Efficiency Particulate Air (HEPA) Filtration Units

Nottingham University Hospitals NHS Trust (The Client) is seeking a Contractor for provision of planned preventative servicing and maintenance (PPM), testing and reactive maintenance for its existing mobile high Efficiency particulate air (HEPA) filtration units at the relevant Premises and Locations; the Nottingham City Hospital and Queen’s Medical Centre. The objective of the contract is to mitigate risks associated with airborne contamination.

Ventilation in the clinical setting is vital in reducing the risks of cross transmission. While this is well recognised in areas such as operating theatres, it is considered applicable to all clinical settings.

Ventilation works to dilute, disperse and remove particles in the air. This is especially important where patients with respiratory viruses are under the Authority’s care and/or undergoing procedures.

A contract was procured during 2020 for the purchase of ~250 mobile HEPA filtration units to complement the existing ventilation measures and mitigate the risk of cross transmission of COVID-19 infections through airborne contamination. The contract was for 5 years and included the initial purchase alongside ongoing servicing and maintenance.

It is envisaged the mobile HEPA filtration units are effective at mitigating other potential transmissible infections other than COVID i.e. Other seasonal respiratory viruses, MRSA, Pulmonary Tb, further reducing risks of cross transmission. Therefore, the Authority is currently preparing a business case for servicing and maintenance of the existing mobile HEPA air filtration units on an ongoing basis.

The purpose of this exercise is to gauge interest from the market, understand its capability to deliver the Services and seek your views to inform any eventual procurement exercise undertaken by the Authority. The objective is to identify and mitigate any potential issues to help ensure a “right first time” approach to any eventual procurement exercise.