HOSTED FINANCIAL MANAGEMENT SYSTEM

Cambridge City Council (CCC), South Cambridgeshire District Council (SCDC) and Huntingdonshire District Council (HDC) are working together in a number of areas to share both front line and back office services. The Councils have identified the need to use a common Financial Management System (FMS) to enable sharing and to maximise cashable and non-cashable benefits.

It has therefore been decided to replace all 3 Councils current financial systems with a modern and flexible system common across the 3 Councils. The system selected and implemented will be externally hosted.

It will enable and support the Councils’ transformation through the provision of self-service functionality and intuitive enquiry and reporting capabilities. As such, it will be a key driver of change.

The project will be split into two phases: PHASE 1 – Supply, configuration, implementation, testing and ‘go live’/ handover to the Councils of the fully functioning system. The ‘go live’/ handover dates for each Council may be different.

PHASE 2 (effective from the ‘Go Live’ date) – Ongoing hosting, support and maintenance of the system. This Invitation to tender (ITT) is for all 3 Councils who are collaborating together on this procurement project with Cambridge City Council acting as procurement lead authority.

Once the preferred tenderer is selected the Councils will award one contract (jointly signed by the 3 councils) to the successful contractor. This invitation to tender thus represents a lucrative opportunity for bidders and the Councils are looking for commercially attractive solutions that reflect the nature of this opportunity.

The support and maintenance period (phase 2) will run for five years from the ‘go live’ date of the final Council system going live. Please note that the contract start and end date are estimated and cannot be relied upon. Bidders proposals will help to form the basis of a realistic contract start and end date.