Estimated Value
Not specified
Deadline
17 July 2026
Published
12 June 2026
Type
services
Overview
NHS Lothian (NHSL) intends to appoint a suitable Contractor to undertake routine deep cleaning services, including grease extract cleaning services at various NHSL kitchen sites. The following NHSL sites are required to be cleaned 2-3 times per year.
Please refer to Appendix 2 to view the cleaning schedule. Western General Hospital - Main Kitchen Royal Edinburgh Hospital - Kitchen & Oil Store Royal Hospital for Children & Young People - Basement Kitchen Royal Hospital for Children & Young People - Upper Kitchen East Lothian Community Hospital St John’s Hospital - Howden Café St John’s Hospital - Main Kitchen The Services will include: Canopy, filter, and extraction cleaning Decarbonising to remove burnt-on residues from equipment such as fryers, ranges, and other heating surfaces Full disinfection of all relevant surfaces, fittings, and equipment Dismantling and disconnecting equipment, where necessary, to access hard to reach areas Reassembly and reconnection of all equipment on completion Accessing and cleaning high level areas Use of food-safe, non-corrosive, environmentally friendly deep cleaning chemicals Use of appropriate specialist equipment and materials to achieve professional deep clean results Bagging and removal of all waste generated during the cleaning works to appropriate disposal facilities Provision of a final clean report and certificate of cleanliness following each completed clean See II.1.4) Short description of this contract notice
AI Analysis
Powered by AI — always verify against official documents
NHS Lothian is hiring a contractor to deep clean their hospital and community kitchen facilities 2-3 times per year across seven sites in Scotland. The work includes removing grease and burnt-on food residues from kitchen equipment, disinfecting surfaces, and providing certificates to prove the work is done.
Requirements
- Must be able to service seven different NHS Lothian kitchen sites across Edinburgh and East Lothian
- Must use food-safe, non-corrosive, and environmentally friendly cleaning chemicals
- Must provide specialist equipment suitable for deep cleaning hospital kitchens
- Must be able to dismantle and reconnect kitchen equipment safely
- Must provide a final clean report and certificate of cleanliness after each clean
- Must safely bag and remove all waste to appropriate disposal facilities
- Must be able to access and clean high-level areas (likely high-level work at height requirements)
- Services required 2-3 times per year at each site (full schedule in Appendix 2 of tender documents)
Key Tasks & Deliverables
- Clean canopies, filters, and extraction systems at seven kitchen sites
- Decarbonise (remove burnt-on residue from) fryers, ranges, and other heated cooking equipment
- Disinfect all food preparation surfaces, fittings, and equipment to hospital hygiene standards
- Safely dismantle and reconnect kitchen equipment to access difficult-to-reach areas
- Clean high-level areas and hard-to-reach spaces
- Remove and dispose of all waste generated during cleaning at licensed facilities
- Produce a written clean report and official certificate of cleanliness after each visit
How to Read This Tender
- 1Check Appendix 2 carefully — this shows you exactly when cleans happen during the year and at which sites; this determines how you'll schedule your team and plan capacity
- 2Food-safe chemicals are non-negotiable in NHS settings — make sure your current cleaning products meet hospital food safety standards or budget for approved alternatives
- 3The mention of dismantling/reconnecting equipment suggests you'll need staff trained in kitchen equipment; if you don't have this expertise, budget for specialist contractors or partner with someone who does
- 4High-level work likely means you'll need working-at-height equipment and training (scaffolding, ladders, or access platforms); confirm this in the full tender documents and cost it properly
- 5The certificate of cleanliness is a legal requirement for NHS sites — clarify exactly what this document must include and who signs it off, as this will affect your quality processes
Tips for Small Businesses
- If you don't have experience with kitchen equipment disconnection or working-at-height, consider partnering with a specialist subcontractor for those elements rather than turning down the bid — NHS procurement often welcomes supply chain collaboration
- Hospital cleaning contracts are usually framework agreements or recurring 1-2 year deals with extension options; if you win this, it provides predictable revenue, so price competitively but sustainably to keep the contract long-term
- Check whether NHS Lothian awards points for social value (local employment, apprenticeships, environmental practice) — emphasising your use of eco-friendly chemicals and any local team members could strengthen your bid
Before you bid, buyers check
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Buyer Profile
Lothian Health BoardKey Dates
Published
12 June 2026
Submission deadline
17 July 2026
Notice type
tender
Source
find a tender
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