Herefordshire Council - New Public Realm Services Contract
Herefordshire CouncilEstimated Value
£117,847,652 – £200,000,000
Deadline
17 February 2025
Published
15 June 2026
Type
services
Overview
The County of Herefordshire District Council ("the Council") has awarded a contract for the provision of public realm works and services ("Public Realm Services"). The contract is awarded for an initial term of 6 (six) years and 10 (ten) months thereafter there will be options to extend the term for a period of up to a maximum (from the commencement date) of 10 (ten) years.
The successful contractor is to deliver the Public Realm Services commencing from 1st June 2026 which will include, but not be limited to, the following "core services": (i) Network resilience & civil emergencies services; (ii) Winter service; (iii) Reactive maintenance (potholes & patching); (iv) Carriageway & footway maintenance programmes; (v) Drainage (gully cleansing & land drainage); (vi) Street lighting, illuminated signs and traffic signals; (vii) Structures (maintenance of bridges and culverts); (viii) Street cleaning (bin emptying, fly tipping & road sweeping); (ix) Fleet management and mechanical workshop; (x) Parks and open spaces (highways verges and trees); (xi) Bereavement Services (cemeteries & burials); (xii) Bus shelter maintenance; (xiii) Public art maintenance; and (xiv) Public right of way works. The value of the contract stated in this Contract Award Notice aligns with the estimate stated in the Contract Notice.
For the purpose of Part D of Annex 5 of the Public Contracts Directive, the value of the successful tender considered for the contract award was £11,784,765.19 excl. VAT.
Key dates
- Commences
- 1st June 2026
Additional details
The Council confirms that £11,784,765.19 excl. VAT was the evaluated price, calculated using the estimated quantities for a typical year (as set out in the Invitation to Submit Final Tenders).
This figure does not take into account indexation, which is applicable under the contract. The Council will instruct services and works within the available budget for each contract year, which may be higher or lower than the evaluated price of the successful tender. However, it is intended that the cumulative instruction value over the lifetime of the contract will not exceed the £200 million advertised contract value.
AI Analysis
Powered by AI — always verify against official documents
Herefordshire Council has awarded a large contract for managing all public realm services across the county — from fixing potholes and street cleaning to maintaining bridges, street lights, and cemeteries. The contract runs for 6 years 10 months initially, with options to extend up to 10 years total, worth up to £200 million over the full term.
Requirements
- Ability to deliver from 1st June 2026
- Capacity to manage network resilience and civil emergency response
- Winter service capability (gritting, snow clearance)
- Fleet management and mechanical workshop operation
- Street lighting, traffic signals, and illuminated signs maintenance expertise
- Structures maintenance competence (bridges and culverts)
- Parks and open spaces management including trees and highway verges
- Drainage services (gully cleansing and land drainage)
- Bereavement services management (cemeteries and burials)
- Ability to handle reactive maintenance (potholes, patching)
- Street cleaning and fly-tipping services
- Bus shelter maintenance
- Public art maintenance
- Public right of way works delivery
- Compliance with Public Contracts Directive requirements
Key Tasks & Deliverables
- Provide network resilience and civil emergency response services
- Deliver winter gritting and snow clearance services
- Carry out reactive pothole and carriageway patching repairs
- Execute planned carriageway and footway maintenance programmes
- Perform gully cleansing and land drainage maintenance
- Maintain and repair street lighting, illuminated signs, and traffic signals across the county
- Maintain bridges and culverts (structures)
- Deliver street cleaning, bin emptying, and road sweeping services
- Manage council fleet and operate mechanical workshop
- Maintain parks, open spaces, highway verges, and trees
- Manage cemetery and burial services (bereavement services)
- Maintain bus shelters throughout the county
- Maintain public art installations
- Carry out public right of way works and maintenance
How to Read This Tender
- 1This is a 'contract award notice' — the decision has already been made and the winner announced. You cannot bid now, but you can understand what Herefordshire Council values for future similar tenders or consider subcontracting opportunities with the awarded contractor.
- 2The contract value of £11.78 million is the evaluated annual price for 'typical year' work; the total lifetime budget cap is £200 million over up to 10 years. Work volumes and spend will vary year-to-year based on actual need, so the contractor bears some demand risk.
- 3Notice the 14 separate 'core services' listed — this is a comprehensive integrated contract covering nearly every outdoor/public-facing service the council provides. If you bid on similar contracts in future, you'll need to demonstrate capability across multiple service areas or partner with specialists.
- 4The contract includes an 'indexation' clause, meaning prices will adjust over time (typically for inflation). Check the detailed tender documents to see the exact indexation formula — this protects you from cost squeezes over a 10-year period.
- 5Key dates: services start 1st June 2026. Initial term is 6 years 10 months (to March 2033), then extension options up to 10 years total. For future bidding, understand that the council prefers long-term partnerships and wants contractors who can scale up/down based on annual instruction volumes.
Tips for Small Businesses
- You likely cannot deliver all 14 services alone. Look for the winning contractor (named in full tender documents) and approach them about subcontracting specific services you're strong in — e.g., if you're a tree surgeon, offer to handle parks and verges maintenance; if you run a gritting business, partner on winter services.
- For future similar tenders from Herefordshire or other councils: bundle your bid with partners. This contract shows councils want one-stop-shop providers. Form a consortium with a drainage specialist, a highways contractor, a cleaning company, and a fleet manager — stronger than bidding alone.
- The 'typical year' evaluated price of £11.78m suggests the council budgets roughly £1.18m per core service area per year on average. If you're subcontracting, you could pitch specific packages — e.g., 'we'll handle all bus shelter maintenance for £X/year' — which is more attractive than vague offers.
Award Details
M Group Highways Ltd.
£117,847,652
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Buyer Profile
Herefordshire CouncilKey Dates
Published
15 June 2026
Submission deadline
17 February 2025
Notice type
Contract
Source
contracts finder
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