Grounds Maintenance

Grounds maintenance works across the parish of Mablethorpe, Trusthorpe, Sutton on Sea and Sandilands. To be delivered on a monthly basis - each lot (a to o) identifies the description of works to be undertaken.

d) Branch Line Walk, Sutton-on-Sea The total length of the walk is 1860 metres. - Maintain a mowed 2-metre-wide path along the whole 1860 metre length. Mowing to be undertaken at least three times each year: - • First cut between 1 April and 14 April • Second cut between 1 June and 8 June • Third cut between 15 July and 22 July • Two additional cuts required each year (to be confirmed by Town Clerk).

(a) Bi- annual pruning / cutting back of trees / shrubs to be carried out during February /March and October/November each year. (b) Strimming around entrance gate(s) and information board 4 times a year.

Tender to be based on an actual price basis (per cut (x frequency) for mowing and strimming) and an hourly rate for maintenance of trees and shrubs. e) Miami Hedgerow, Trusthorpe • Tri- Annual pruning, maintenance, under hedge clearance and removal of all grass and vegetation, litter pick and removal of waste of the hedge adjacent to Miami Beach Chalet Park to be carried out at the end of March, during May/June and September/early October each year.

Use of hand-held tools and equipment only (no vehicle or mounted hedge cutter can be used on this hedge). Note: effective traffic management (including permissions) for this task is necessary.

Tender to be based on an actual price basis (per cut (x frequency) for pruning, maintenance, litter picking and waste removal. h) Bus Shelters (various locations) • General repairs, maintenance and cleaning of bus shelters • Shelters (2 no.) to be swept out once a month at the beginning of each month. • Decoration of bus shelter (Trusthorpe Triangle) May each year The work to be undertaken on a monthly basis and within 10 working days of any instruction being provided unless otherwise agreed with the Town Clerk.

Tenders are to be based on a fixed price (monthly) for the annual work undertaken. i) Verge and Amenity Grass Cutting - Parish Wide To carry out grass cutting of a combined area of 66,969 m² in a safe, timetabled and structured manner whilst engaged as a contractor for Mablethorpe & Sutton Town Council (under devolved power from Lincolnshire County Council).

The contractor must ensure: - • proper signage is in place before and during all cuts • operative undertake litter picking & animal faeces collection/removal prior to all cutting • effective monitoring of cut frequency to ensure grass does not exceed 60mm • ensure even cutting with no tufts, stalks or missed areas • neat cut edging to pavements and flower beds etc. • all grass cuttings on pavements are swept or blown • excessive amounts of grass are collected and removed. The contractor shall at all times undertake the duties to the specification as per Lincolnshire County Council Safety Code of Practice (to be supplied) Tender to be based on an actual price basis (per cut (x frequency) for mowing and strimming) 10 cuts per year.

k) Litter Bins - Parish Wide • General repairs and maintenance of existing bins • Fixing new bins. • Removal of damaged bins. The work to be undertaken on an ad hoc basis and within 10 working days of any instruction being provided unless otherwise agreed with the Town Clerk.

The tender to be based on an actual price basis (per occasion). l) Christmas Trees - Parish Wide  Erecting up to 50 x 4-foot Christmas trees on local business premises with a set of lights for each tree.

This involves: - o Collecting the trees from the supplier (as specified by the Town Council) during the second week of November. o Fixing lights to trees and testing of same (testing to be carried out prior to collection of the trees (September) with requirements for replacements reported to the Council). o Supplying and fixing new or replacement brackets. o All trees to be erected and illuminations operating by the first working day of December. o All faults reported to be rectified within two working days of the fault being notified to the contractor. o During the second week of January take down trees, store lighting sets and dispose of trees.  Erecting three feature trees in the town: - One 18-foot tree in front of Station Sports Centre, Mablethorpe One 18-foot tree Alford Road/High Street roundabout, Sutton-on-Sea One 12-foot tree in the grounds of Trusthorpe Triangle, Trusthorpe. Tenders invited on the basis of: - (a) unit cost per 4-foot tree to include collection, decoration, installation, removal and disposal.

(b) total cost for the three feature trees to include collection, decoration Installation. (c) total cost for removal and disposal of 4 feature trees (additional tree collection from Meridale).

(d) unit cost for supplying and fixing tree brackets. (e) unit cost for dealing with and rectifying faults.

Tenders are to be based on the unit cost: • per installation and removal of single Christmas tree • per installation and removal of single feature tree • unit cost per bracket (SUPPLY & FIT) • unit cost per lighting fault o) Memorial Seats - Parish Wide • General repairs and maintenance of existing seats. • Fixing new seats/plaques. • Removal of damaged seats. • Bi-Annual clean/refurbishment of all benches The work to be undertaken on an ad hoc basis and within 10 working days of any instruction being provided unless otherwise agreed with the Town Clerk. Tender to be based on an actual price basis (per occasion).