Festive Lights and Decorations in Derby City Centre

The service comprises of the installation, testing, maintenance, removal of festive lights and seasonal decorations over the festive period. The service relates to the external environment of Derby City Centre with festive lighting and seasonal decorations being installed across highways, pedestrianised streets and piazzas.

The contract period is for an initial 36 months; the contract will commence 13/09/2018 and expire 12/09/2021. There will be options to extend the contract for up to 24 further months in annual increments, subject to internal approvals and availability of funding by the client, and successful completion of the preceding contract year.

There is an available site visit of the affected property and the accommodation provided by the Authority at 09:30, on 02 August 2018. Further details are within the tender documentation.

Please note, suppliers wishing to express interest and obtain the documentation must do so by 23:30 on 16 August 2018. The deadline for returns is 14:00 on 17 August 2018.

Additional information: This tender is being managed electronically. Please go to www.sourcederbyshire.co.uk and look for the contract advert under 'live contracts' section, select the relevant contract notice.

Select the 'apply online' link in the bottom right hand corner of the contract notice. This will transfer you to the Council's e-tendering system at https://www.eastmidstenders.org where you can express interest and obtain the documents.

To access the tender documentation and to be able to submit your response, you must first register your organisation on EastMids Tenders (unless you have done this previously). Please note we will only accept expressions of interest/tender returns through the East Mids Tenders etendering system.

To Register: On the opportunities portal home page (https://www.eastmidstenders.org) there is an option to 'Register' link in the top right hand corner of the screen, click this to begin the registration process, which is step by step where you need to enter your details and your own company's' details. Further information can be found in the user guide 'how to do business on the portal' which can be found in the 'Help' section at the top right of the homepage.

Once you have received the 2 system generated emails confirming your user name and password you can search for new opportunities from the supplier home page. To Search: On the opportunities portal home page (https://www.eastmidstenders.org), Click on 'view opportunities'.

On the 'Find Opportunities' page you can narrow your search . The "Organisation" field allows the organisation you are searching on to be chosen.

Click the arrow to bring a drop down menu displaying the various organisations. Select 'Derby City Council', then click on the 'Update' button to return the results.

This will then return all the opportunities that are applicable to Derby City Council. You can narrow the search further using the 'keyword' option.

To view the further details of the opportunity, click the corresponding contract title and click on the Login and Register Interest button and login to the EastMids Tenders system to start the tender process. The EastMids Tenders system is a very secure site and is simple to use.

However, if this is the first time you will be using the system for submitting documents you should read the comprehensive ProContract reference guides which will provide the guidance required by clicking the 'Help' icon that is located on the home page on the top right of the East Mids Tenders System.Once you have registered your interest, the tender information will be moved to, and can be found on, the 'My Opportunities' page on the EastMidsTenders page once you are logged in. You will be able to view and download the documents for completion, along with instructions on how to make a submission.