Cleaning & Security Services

The requirement is for the provision of cleaning and security personnel services across Digital Health and Care Wales (DHCW) office locations, including Media Point, Ty Glan Yr Afon, Technium 2 and Bocam Park. The proposed contract will provide a temporary continuation of services for a period of five months, ending on 31 March 2027, to ensure continuity of essential operations whilst DHCW undertakes a competitive procurement exercise for a longer-term replacement contract.

The direct award is proposed as an interim arrangement to maintain continuity of service during the procurement and mobilisation of a new contract. The Authority currently intends to undertake the future procurement through a further competition under the Dynamic Purchasing System for Facilities Management and Workplace Services (RM6264).

DHCW considers the award to be permissible under Schedule 5, Paragraph 7 of the Procurement Act 2023, as additional or repeat services from the existing supplier, where changing supplier at this stage would create disproportionate operational, mobilisation, TUPE and continuity risks. The requirement is limited to maintaining the current cleaning and security provision during the interim period and is not intended to expand the scope of services or avoid competition for the longer-term requirement.

Following publication of this Contract Award Notice, the Authority will observe the mandatory 8 working day standstill period. The standstill period will run from 5 October 2026 to 14 October 2026 inclusive. Subject to the absence of any legal challenge, the Authority intends to enter into the contract on or after 15 October 2026.