S20 Lifts - Avondale, Selwyn Morris & Galleon

Cardiff community Housing Association Limited (CCHA) invites tenders for the design, manufacture, supply, installation and commissioning of vertical transportation (VT) systems at the following locations: • Avondale Court • Galleon Way Flats • Selwyn Morris Court The works are divided into three separate lots as above. For each lot tendered, Tenderers shall provide: • A separate total price for the lot • A breakdown of cost per site within the lot • A clear identification of any: o Shared costs o Efficiencies or discounts applied across multiple sites or lots Where a Tenderer submits for both lots, they may additionally provide: • A combined offer reflecting efficiencies for delivery of all four sites All pricing shall be: • Fully inclusive • Aligned with the scope defined in this Specification 1.3 Tender Evaluation Criteria Tenders will be evaluated based on the Most Economically Advantageous Tender (MEAT).

The evaluation will comprise: • Quality: 50% • Price: 50% Quality (50%) Quality will be assessed based on the Tenderer’s responses to the Quality Questions contained within Schedule 5, which may include (but are not limited to): • Technical compliance with the Specification • Methodology and delivery approach • Programme and resource planning • Relevant experience and competence • Health & Safety and risk management Full details of the quality evaluation methodology and scoring criteria are provided within Schedule 5 Price (50%) Price will be evaluated based on: • The total tendered sum, • Including any required cost breakdowns (per lot and per site), • In accordance with the pricing requirements set out in the tender documents General The Client reserves the right to: • Seek clarification on any element of a Tender submission • Take into account any qualifications when scoring • Evaluate lots separately or in combination to determine best overall value 1.4 Tender Process and Submission The tender process will be administered by CCHA via the Sell2Wales procurement portal. Where a Tenderer proposes any: • Design deviation • Alternative materials • Alternative methods of installation or performance.

These shall be: • Clearly stated in a separate qualifications schedule or covering letter • Fully detailed with justification If no such schedule is provided, it will be deemed that the tender fully complies with this Specification without deviation No post-tender qualifications will be accepted. 1.9 Alterations to Tender Documents Tenderers shall not: • Amend or alter the wording of the Specification • Attach conflicting terms and conditions Any such alterations: • May be disregarded • May result in the rejection of the tender 1.10 Method Statement Tenderers shall include a Project Method Statement, detailing their proposed approach, including: • Design process • Manufacturing arrangements • Delivery and site logistics • Installation methodology • Testing and commissioning • Programme and sequencing • Resource allocation An organisation chart shall be included, identifying: • Key personnel • Roles and responsibilities • Reporting structure from senior management to site level 1.11 Health & Safety / CDM Requirements The works fall within the scope of the: • Construction (Design and Management) Regulations 2015 (CDM 2015) Tenderers shall provide: • Risk assessments (including installation activities) • COSHH assessments • Company Health & Safety Policy • Organisational responsibilities for H&S • RIDDOR accident statistics for the previous 3 years 1.12 Statutory Compliance The lift installations shall fully comply with: • Lifts Regulations 2016 (as amended) • BS EN 81-20 and BS EN 81-50 • All associated and applicable Designated Standards Where deviations from Designated Standards are proposed: • Approval from an Approved Body shall be obtained • All associated costs shall be included within the Tender 1.13 Drawings and Technical Information This Specification shall be read in conjunction with: • Architectural drawings • Structural information • Any associated design documentation In the event of discrepancies, the Tenderer shall raise a clarification via Sell2Wales No assumptions shall be made without formal response. 1.14 Commercial Conditions CCHA • Does not guarantee that the project will proceed • Reserves the right not to accept the lowest or any tender • Shall not be liable for any costs incurred in tender preparation 1.15 Bona Fide Tendering By submitting a tender, the Tenderer confirms that: • The submission is made in good faith • No collusion or anti-competitive behaviour has occurred • Tender pricing has not been disclosed to any third party 1.16 Evaluation of Tenders Tenders may be evaluated on the basis of: • Most Economically Advantageous Tender (MEAT) • Technical compliance • Quality and methodology • Programme and delivery • Whole-life cost considerations • Experience and competence 1.17 Form of Contract The form of contract applicable to these works will be determined and issued separately by CCHA as part of the procurement process and will likely be in the form of MF1 Rev 6 or Rev 7. This Specification is intended to define: • The technical requirements • The performance criteria • The scope of works for the vertical transportation systems and does not prescribe a specific form of contract. 1.18 Commercial and Contractual Requirements Tenderers shall: • Review all commercial and contractual documentation issued via Sell2Wales • Ensure that their tender submission fully reflects and complies with those requirements Any: • Commercial qualifications • Proposed amendments to contract terms • Clarifications relating to contractual matters shall be submitted in accordance with the procurement process defined by CCHA. 1.19 Pricing and Programme Tenderers shall provide: VT – Performance Specification – Schedule 1 – Instructions for Tenderers • A programme of works for each lot, clearly identifying: o Key milestones per site o Sequencing of works across the sites within the lot Where tendering for both lots: • The Tenderer shall indicate whether works will be undertaken: o Concurrently, or o Sequentially Pricing and programme submissions shall: • Align with the form of contract issued separately • Reflect the constraints associated with working across multiple sites and occupied buildings (where applicable) The Client reserves the right to assess any combined lot submissions against individual lot submissions to determine overall best value 1.20 Site Surveys Site surveys are deemed mandatory for all bidders to ensure that an accurate submission is received.

Cardiff community Housing Association Limited (CCHA) invites tenders for the design, manufacture, supply, installation and commissioning of vertical transportation (VT) systems at the above location Cardiff community Housing Association Limited (CCHA) invites tenders for the design, manufacture, supply, installation and commissioning of vertical transportation (VT) systems at the above location. Cardiff community Housing Association Limited (CCHA) invites tenders for the design, manufacture, supply, installation and commissioning of vertical transportation (VT) systems at the above location.