C&C Bone Donation Services
University Hospitals of Leicester NHS TrustEstimated Value
Not specified
Deadline
Not specified
Published
5 June 2026
Type
services
Overview
Provider Selection Regime (PSR) Direct Award Route C for Bone Donation services to University Hospitals of Leicester Provision of Bone Donation.
The provider is required to donate surplus tissue from elective orthopedic surgery (femoral heads) for the purpose of transplantation. The provider will provide Leicester Bone and Tissue Bank with samples for microbiological testing from each donor and blood samples for virology testing.
At least two 'Persons Designate' (PDs) must be appointed by the provider (usually Theatre Managers, operating department assistants or change nurses) and they are required to liaise with LBTB while managing the service. PDs must undertake training for their role (provided by LBTB).
Eligibility & compliance
Representations by providers must be made to decision makers by 31/07/2025. the contract has not yet been formally awarded this notice serves as an intention to award under PSR
Regulations cited
- Health Care Services (PSR) Regulations 2023
- Public Contract Regulations 2015
Contact & helpdesk
Representations should be sent to Daniel.bromley2@nhs.net
Additional details
PDs are responsible for alarm test audits, freezer logs, disposal of non conforming tissue, reporting and general running of the satellite service. Additional information: Provision of Bone Donation services for patients within Leicestershire and Rutland.
This Provider Selection Regime (PSR) intention to award notice. The awarding of contract is subject to the Health Care Services (PSR) Regulations 2023.
For the avoidance of doubt, the provisions of the Public Contract Regulations 2015 do not apply to this award. The publication of this notice marks the standstill period.
Award decision makers in this process include Dan Bromley-Category Manager Kat Rennalls-Category Assistant Jade Mall-Contracts Manager Nicola Coleman-Service Manager Hayley Turner-Group Head of Financial Management There were no declared conflicts of interest.
AI Analysis
Powered by AI — always verify against official documents
University Hospitals of Leicester is selecting a provider to collect surplus bone tissue (femoral heads) from elective orthopedic surgery patients and supply it to Leicester Bone and Tissue Bank for transplantation. This is a direct award under the NHS Provider Selection Regime, not a competitive tender, and covers bone donation services for patients in Leicestershire and Rutland.
Requirements
- Appoint at least two 'Persons Designate' (PDs) — typically Theatre Managers, operating department assistants, or change nurses
- PDs must complete training provided by Leicester Bone and Tissue Bank (LBTB)
- Provide microbiological testing samples from each donor to LBTB
- Provide blood samples for virology testing to LBTB
- PDs must conduct alarm test audits on storage equipment
- PDs must maintain freezer logs
- PDs must manage disposal of non-conforming tissue
- PDs must handle reporting and day-to-day running of the satellite service
- Liaise with Leicester Bone and Tissue Bank throughout service delivery
- Operate under Health Care Services (PSR) Regulations 2023
Key Tasks & Deliverables
- Collect surplus femoral heads (thighbone ball joints) from elective orthopedic surgery patients
- Take microbiological test samples from each donor and send to LBTB
- Take blood samples for virology testing and send to LBTB
- Conduct regular alarm test audits on freezer equipment
- Maintain detailed freezer temperature and maintenance logs
- Identify and safely dispose of tissue that doesn't meet quality standards
- Report compliance, incidents, and service data to LBTB
- Train and manage at least two Persons Designate to oversee the satellite service
- Coordinate with LBTB on scheduling, testing protocols, and tissue collection
How to Read This Tender
- 1This is a PSR Direct Award, not a competitive open tender — the NHS has already decided who to award it to, and this notice is just informing the market. You can only object during the standstill period (by 31 July 2025) if you believe the decision breaks the rules.
- 2The 'Persons Designate' are key staff — they need to be trained by LBTB and will shoulder most of the day-to-day responsibility, so plan who these people will be and factor in their training time.
- 3This is tissue donation, so regulatory compliance and quality control are critical. The freezer logs, alarm audits, and sample testing are not optional — they're essential safety and traceability measures.
- 4Check what 'non-conforming tissue' means — the provider must know the rejection criteria and how to handle discarded samples safely and legally.
- 5The standstill period is your only chance to challenge this award if you think you should have been considered. Representations must go to Daniel.bromley2@nhs.net by 31 July 2025.
Tips for Small Businesses
- If you're currently providing orthopedic surgery services to Leicester hospitals, this could be a natural add-on service — you already have access to the operating theatres and patient tissue. Check if you're the intended provider and what additional staff or equipment you'd need to set up the donation service.
- The training burden is on LBTB, but you need to factor in staff time away from theatre during training and for PD duties (audits, logging, reporting). Budget for backfill or overtime while your PDs are performing these tasks.
- Consider whether you need freezer equipment or if LBTB will provide it — clarify this early with Nicola Coleman (Service Manager) as capital equipment costs could affect your willingness to bid if you're being invited to the full process.
Award Details
Barlborough NHS Treatment Centre
Likely incumbents
Suppliers who won similar work from this buyer in the last 5 years.
- 1
Sherwood Forest Hospitals NHS Foundation Trust
1 contract wonlatest 9 Jul 2026 - 2
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Sherwood Forest Hospitals NHS Foundation Trust is the most likely incumbent based on recency and category match. To win, bidders typically need a clearly differentiated proposition or a price advantage.
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Buyer Profile
University Hospitals of Leicester NHS TrustKey Dates
Published
5 June 2026
Submission deadline
Not specified
Notice type
award
Source
find a tender
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