Cadw Retail Food & Drink - C270/2025/2026
Estimated Value
Not specified
Deadline
18 June 2026
Published
6 May 2026
Type
Not specified
Overview
Cadw is the Welsh Government’s historic environment service working for an accessible and well protected historic environment for Wales.Bidders are invited to submit Bids to be awarded the Contract for Cadw Retail Food & Drink. The tender is for the supply of perishable products to be sold in gift shops and visitor centres across Cadw monuments.The Contract is for the delivery of the Goods as described in the Specification.For information purposes the potential value of the Contract is estimated to be £330,000 to £390,000 for the full duration including any extensions.
This estimation is based on historical spend data and therefore may increase or decrease during the contract duration.The Contract will be for a 3-year term with a possible extension of up to 3 years the possibility of the extension period (optional 1 plus optional 1 plus optional 1 years) will be based on a decision made by the client, in line with the Contract terms and conditions, based on policy requirements and budget availability. Subject always to the procurement exercise progressing in accordance with the Client’s indicative timetable it is anticipated that the Contract will commence circa Monday 10 August 2026.
AI Analysis
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Cadw (Welsh Government's historic environment service) is looking for a supplier to provide perishable food and drink products for sale in gift shops and visitor centres across their historic monuments in Wales. This is a 3-year contract worth approximately £330,000–£390,000, with the possibility of extending it for up to 3 more years if both parties agree.
Requirements
- Ability to supply perishable products (food and drink items)
- Capability to deliver to multiple Cadw monument locations across Wales
- Compliance with food safety and hygiene regulations
- No specific certifications mentioned in this notice — check full tender documents for ISO standards, environmental certifications, or Welsh language requirements
- Ability to commit to a 3-year contract term starting August 2026
Key Tasks & Deliverables
- Supply perishable food and drink products to Cadw gift shops and visitor centres
- Deliver goods in accordance with the detailed Specification document (which will set out product ranges, quality standards, and delivery schedules)
- Manage inventory and replenishment across multiple monument sites
- Ensure products meet food safety and quality standards suitable for retail sale
How to Read This Tender
- 1This is a supply contract, not a service contract — you're providing physical goods (food/drink), not labour or professional services. Make sure you understand what 'perishable products' means in the Specification (e.g., sandwiches, drinks, snacks, ice cream) before bidding.
- 2The contract value is estimated at £330k–£390k over 3 years — that's roughly £110k–£130k per year. The phrase 'based on historical spend data' means this is a guess; actual orders could be higher or lower depending on visitor numbers and Cadw's budget.
- 3Pay close attention to the 'optional extensions' language: Cadw can extend the contract for up to 3 additional years (in 1-year blocks), but only if they choose to and if budget allows. This means job security is not guaranteed beyond year 3, so factor that into your pricing and planning.
- 4The start date is 'circa Monday 10 August 2026' — the word 'circa' means approximately, so there may be delays. Don't assume that exact date; build in flexibility.
- 5Look carefully at the full Specification document (not provided here) — it will detail exactly which products you must supply, quality standards, delivery frequencies, and which monument sites you must service. This is critical to understanding the real scope of work.
Tips for Small Businesses
- If you're a small food producer or distributor, consider whether you can realistically supply multiple sites across Wales. This contract likely requires reliable logistics and cold chain management. If you can't do this alone, explore partnering with a larger distributor or forming a consortium to share delivery costs and operational burden.
- The estimated contract value (£330k–£390k) is substantial but spread over 3 years and potentially many sites. Ask in your pre-bid questions: How many monument locations are there? What are the minimum order quantities? What are the delivery frequency requirements? This affects your margin and operational cost significantly.
- Cadw is part of Welsh Government, so there may be social value or Welsh language requirements hidden in the full tender documents (not mentioned in this summary). Check whether they expect you to employ local staff, support Welsh suppliers, or provide materials in Welsh. Building these into your bid from the start improves your chances and avoids costly late changes.
Likely incumbents
Suppliers who won similar work from this buyer in the last 5 years.
- 1
Levercliff
1 contract wonlatest 8 Jul 2026 - 2
Mentera
1 contract wonlatest 8 Jul 2026 - 3
BIC Innovation
1 contract wonlatest 8 Jul 2026 - 4
Lantra
1 contract wonlatest 8 Jul 2026 - 5
MITIE TECHNICAL FACILITIES MANAGEMENT LIMITED
1 contract wonlatest 18 Jun 2026
Levercliff is the most likely incumbent based on recency and category match. To win, bidders typically need a clearly differentiated proposition or a price advantage.
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two years of filed accountsyour financial standingturnover vs contract valueyour Companies House recordcash flow for 30-day termscredit scores and ratios
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Key Dates
Published
6 May 2026
Submission deadline
18 June 2026
Notice type
UK4
Source
sell2wales
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