Biomass Heating Systems - Maintenance Services
Argyll and Bute CouncilEstimated Value
Not specified
Deadline
27 July 2026
Published
25 June 2026
Type
services
Overview
This is a standard maintenance contract associated with 10 existing wood pellet fuelled biomass boiler installations. The contract allows for planned preventative maintenance/remediation and emergency maintenance attendance/support and contains elements of statutory, best practice and manufacturer recommended tasks.
The biomass boilers are installed across 9 schools and a school hostel. This PIN is a republishing of a previous PIN due to an updated estimated contract value internally.
This is a standard maintenance contract associated existing wood pellet fueled biomass boiler installations. The contract allows for planned preventative maintenance/remediation and emergency maintenance attendance/support and contains elements of statutory, best practice and manufacturer recommended tasks. The biomass boilers are installed across 9 schools and a school hostel.
AI Analysis
Powered by AI — always verify against official documents
The UK government is looking for a maintenance contractor to look after 10 wood pellet biomass boilers that heat 9 schools and a school hostel. You'll be responsible for both regular scheduled maintenance to keep them running smoothly and emergency callouts if something breaks down, following safety laws, best practice standards, and what the boiler manufacturers recommend.
Requirements
- Experience maintaining wood pellet biomass boiler systems
- Knowledge of statutory health and safety requirements for biomass heating
- Understanding of manufacturer recommended maintenance procedures for biomass boilers
- Ability to provide emergency maintenance attendance and support
- Capability to carry out planned preventative maintenance across multiple school locations
- No specific certifications listed in this notice — check the full tender documents for Gas Safe, Oftec, or other relevant qualifications needed
Key Tasks & Deliverables
- Conduct scheduled preventative maintenance visits on 10 biomass boilers across 9 schools and 1 school hostel
- Perform emergency maintenance and repairs when boilers fail, with responsive attendance required
- Complete statutory maintenance tasks (those required by law for safety compliance)
- Carry out best practice maintenance routines
- Follow and implement manufacturer-specific maintenance recommendations for each boiler installation
- Keep maintenance records and documentation for each site and boiler
How to Read This Tender
- 1This is a re-published tender — the original was posted before but the contract value has been updated internally. Check if you previously bid on this and whether the new value changes your approach.
- 2Look carefully in the full tender documents (not shown here) for the specific contract value, contract length, and how many planned maintenance visits per year are required — these aren't stated in this summary.
- 3Find out which exact boiler manufacturers are installed (Biomass Energy, Windhager, Gilles, etc.) because you'll need engineers familiar with those specific models and parts.
- 4The mention of 'emergency maintenance attendance/support' means you need to clarify response times — is it 24-hour callout? What are the out-of-hours charges? This affects your costings.
- 5Schools are sensitive clients — check if you need enhanced DBS (Disclosure and Barring Service) checks and safeguarding training before you can access the sites.
Tips for Small Businesses
- If you don't have engineers on staff, consider partnering with a larger heating maintenance firm as a subcontractor — they may welcome the school contracts while you handle admin and invoicing.
- Schools often value 'social value' — highlight any local recruitment, apprenticeship schemes, or community benefits in your bid. Check the tender for a social value scoring section.
- Emergency callout contracts can be profitable but risky — make sure you understand the geographic spread of the 10 boilers (are they clustered or spread across the region?) and factor in travel time for emergency visits.
Before you bid, buyers check
two years of filed accountsyour financial standingturnover vs contract valueyour Companies House recordcash flow for 30-day termscredit scores and ratios
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Key Dates
Published
25 June 2026
Submission deadline
27 July 2026
Notice type
tender
Source
find a tender
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