AP26163 - Mechanical RSM Contract

Arc Property Services Partnership Limited (the Client) is publishing this Preliminary Market Engagement Notice (UK2) in accordance with the Procurement Act 2023. The purpose of this engagement is to inform the market of an upcoming procurement opportunity and to obtain feedback from suppliers operating within the mechanical repairs, servicing and maintenance (RSM) sector.

The information gathered will assist the Client in refining its procurement strategy, contract requirements and tender documentation before the formal procurement process commences. Participation in this engagement process is entirely voluntary.

Information obtained will be used solely to support the development of the proposed procurement and will not form part of any future evaluation process. The Client intends to procure a single-supplier contract for the provision of RSM services to the mechanical systems it manages across the property portfolio on behalf of it's Customers (including Nottinghamshire County Council) and projects.

The proposed contract will support the ongoing operation, compliance and maintenance of mechanical infrastructure across a range of public sector premises located primarily within Nottinghamshire, Derbyshire, Leicestershire and South Yorkshire. The contract is expected to commence in April 2027 and will be based upon the NEC4 Term Service Short Contract.

The proposed contract term is an initial two-year period with options to extend for up to two further periods of two years, giving a maximum potential term of six years (2 + 2 + 2 = maximum 6 years). The proposed contract is expected to include, but may not be limited to: • Mechanical works • Plumbing works • Drainage • General repairs, servicing and maintenance associated with the above.

The Client may utilise the contract for both maintenance activities and construction or refurbishment projects requiring mechanical installation or replacement works. The Client currently anticipates conducting the procurement under the Competitive Flexible Procedure in accordance with the Procurement Act 2023.

It is anticipated that the procurement will comprise a selection stage followed by an invitation to tender stage, although the final structure may be amended following market engagement and internal approvals. Participation in any preliminary market engagement activity will not provide any supplier with an advantage in any future procurement process.

The Client will take appropriate measures to ensure compliance with the Procurement Act 2023 and the principles of transparency, equal treatment and fairness. The Client particularly welcomes engagement from SMEs, suppliers within the East Midlands Combined County Authority (EMCAA) region and specialist mechanical contractors who have experience of working within public sector environments. Feedback is sought to ensure the proposed procurement structure is proportionate, accessible and capable of delivering best value throughout the contract term.