All Age Passenger Transport DPS
Estimated Value
£0 – £1,700,000
Deadline
23 February 2029
988 days remaining
Published
8 July 2025
Type
Dynamic Purchasing System
Overview
All Age Passenger Transport Service to include Home to School; SEND and Social care. Requires over 17 seat vehicles; 5-17 seat vehicles; taxis ; black cabs; specially adapted vehicles; ambulance; supported transport and public buses.
A Dynamic Purchasing System (DPS). Call off from this DPS is available for any public sector body within the West Midlands area.
AI Analysis
Powered by AI — always verify against official documents
The West Midlands is setting up a long-term list of pre-approved transport providers who can be called upon to deliver passenger transport services for all age groups. This includes school runs, support for people with disabilities and social care needs, and general public transport. Any public sector organisation in the West Midlands can use this list to book transport services when needed.
Requirements
- Must operate vehicles with over 17 seats
- Must operate 5-17 seat vehicles
- Must be able to provide taxi services
- Must be able to provide black cab services
- Must be able to provide specially adapted vehicles (for disabled passengers)
- Must be able to provide ambulance services
- Must be able to provide supported transport (staff-accompanied transport for vulnerable people)
- Must be able to provide public bus services
- Must be able to service the West Midlands area
- Check full tender documents for insurance, driver CRB/DBS checks, vehicle maintenance standards, and safety certification requirements
Key Tasks & Deliverables
- Provide home-to-school passenger transport (school runs for children)
- Provide Special Educational Needs and Disabilities (SEND) transport services
- Provide social care passenger transport (transporting adults and elderly people to care appointments and activities)
- Maintain a fleet of various vehicle types ranging from taxis to large buses
- Operate supported transport with trained staff for vulnerable passengers
- Respond to call-offs from public sector bodies when transport is needed
How to Read This Tender
- 1Dynamic Purchasing System (DPS) is not a one-off contract — it's a pre-qualification list. Once you're on it, public bodies can request quotes from you. You need to be ready to respond quickly to these requests.
- 2The variety of vehicles needed is extensive — check if you can genuinely supply all types listed (buses, adapted vehicles, ambulances, taxis) or if you should partner with other providers. Being on the list doesn't mean you'll do everything, but you must be capable.
- 3This contract covers vulnerable people (children, disabled passengers, elderly) — expect strict safeguarding requirements, DBS checks for staff, and compliance with health and safety regulations. These are non-negotiable.
- 4The geography is 'West Midlands area' — clarify exactly which local authorities and postcodes are included in the full tender. You need to confirm you can physically operate in all required areas.
- 5Look for the pricing model: will you submit a rate card upfront, or quote for each call-off? Some DPS frameworks require both. Budget enough staff and vehicles to handle multiple simultaneous requests.
Tips for Small Businesses
- If you only operate one type of vehicle (e.g. minibuses), consider forming a consortium with other local transport providers. One business handles school runs, another handles ambulance services, etc. This increases your collective chance of winning call-offs.
- Social value scoring often counts heavily in public sector contracts — highlight local job creation, apprenticeships, green fleet investments, or support for disadvantaged communities. Document this clearly in your bid.
- Start small: you don't need to be the biggest provider to join a DPS. Many public bodies prefer working with reliable local suppliers. Focus on doing one service type excellently rather than overselling capabilities.
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How to Apply
Step-by-step submission guide
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Key Dates
Published
8 July 2025
Submission deadline
23 February 2029
Notice type
DPS
Source
council:telford-and-wrekin-council
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