All Age Passenger Transport DPS
Estimated Value
Up to £0
Deadline
23 February 2029
988 days remaining
Published
8 July 2025
Type
Dynamic Purchasing System
Overview
All Age Passenger Transport Service to include Home to School; SEND and Social care. Requires over 17 seat vehicles; 5-17 seat vehicles; taxis ; black cabs; specially adapted vehicles; ambulance; supported transport and public buses.
A Dynamic Purchasing System (DPS). Call off from this DPS is available for any public sector body within the West Midlands area.
AI Analysis
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The West Midlands is setting up a Dynamic Purchasing System (DPS) — essentially a pre-approved list of transport providers — to supply passenger transport services for all ages across home-to-school, SEND (special educational needs), and social care routes. Any public sector body in the West Midlands can then 'call off' (hire) transport from this list when they need it.
Requirements
- Ability to operate vehicles with over 17 seats
- Ability to operate vehicles with 5-17 seats
- Ability to operate taxis
- Ability to operate black cabs
- Ability to operate specially adapted vehicles (for disabled passengers)
- Ability to operate ambulances (or ambulance-level service)
- Ability to provide supported transport (staff accompanying passengers)
- Ability to operate public buses
- Must be registered to operate within the West Midlands area
- No specific certifications, insurances, or qualifications stated in this notice — check full tender documents for: operator licensing, safeguarding clearance (DBS), passenger liability insurance, vehicle maintenance standards, and driver training requirements
Key Tasks & Deliverables
- Provide home-to-school transport for children (regular scheduled routes and ad-hoc bookings)
- Provide SEND transport (Special Educational Needs and Disabilities passengers, likely including one-to-one support)
- Provide social care transport (adults accessing council care services)
- Operate a mixed fleet of vehicles ranging from taxis (up to 5 seats) to full-size buses (17+ seats)
- Provide specially adapted vehicles for passengers with mobility, sensory, or physical needs
- Provide supported transport services (trained staff travel with passengers to provide assistance)
- Be available on the DPS framework so public sector bodies can book your services on demand
How to Read This Tender
- 1A DPS is not a single contract — it's a roster system. You're pre-qualifying to be on a list. Public sector bodies then 'call off' work from that list throughout the contract period. You won't know the exact volume of work upfront.
- 2The description lists seven different vehicle and service types. You don't have to provide all seven — but the tender documents will specify which vehicle/service categories are mandatory vs. optional. Check this carefully; some bidders may specialise in taxis only, others in full buses.
- 3Read the full tender documents to find: the contract length, estimated call-off volumes (or admission that volumes are unpredictable), pricing framework (how you'll charge — fixed rates, hourly rates, per-mile rates), and the evaluation criteria (how the council will score bids).
- 4'Supported transport' means passengers may have complex needs (learning disabilities, dementia, autism). Check what training, insurance, and staffing the council requires for this element.
- 5Flag the geographic area: 'West Midlands' is large (seven councils: Birmingham, Coventry, Dudley, Sandwell, Solihull, Walsall, Wolverhampton). Understand whether you need depots or bases across the area, or whether you can operate from one location.
Tips for Small Businesses
- If you operate taxis or small vehicles only, consider a consortium bid with a larger bus operator. You could provide the taxis/5-seaters, they provide the buses. DPS frameworks encourage this and councils like working with one contact point.
- This will likely include social value scoring (how you support the local community, train staff, employ locally, support vulnerable groups). Small businesses often score well here — document your local recruiting, training investment, and community links. Large operators can't always match this.
- Pricing on a DPS needs to be competitive but sustainable — you'll be in competition with other providers every time a council calls off work. Understand your true operating costs (fuel, insurance, driver wages, maintenance) before you set rates. Under-pricing to win the DPS is a common mistake.
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Key Dates
Published
8 July 2025
Submission deadline
23 February 2029
Notice type
Tender
Source
council:telford-and-wrekin-council
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