5456 - Newbridge High School - Replacement of Heating System
Caerphilly County Borough CouncilEstimated Value
Not specified
Deadline
3 July 2026
Published
11 June 2026
Type
Not specified
Overview
The scope of the project is fully described in Appendix 1 and as detailed on the McCann and Partners documentation in summary the scope is: The work involved under this fixed price engineering main contract shall entail the following works:- - Removing and disposing of all the existing heating distribution system within the school and the mains to the boiler house. - The work shall be phased over the next three summer vacations and the contractor shall be responsible for the phasing of the works which shall allow the installation of the new heating system whilst allowing the school to continue its normal operation outside of the school summer holidays. The contractor shall phase the works to allow: a) The Council to expend its allocated budgets for the works over the next three financial years.
Summer 2026 20% of Total Cost. Summer 2027 55% of Total Cost.
Summer 2028 25% of Total cost b) Areas which cannot be completed in the first and second year will be engineered to maintain adequate heating services until the outstanding works can be completed. - The contractor shall submit with his tender a detailed phasing programme which shall clearly detail the areas he intends to work in each year of the three summer holiday phases. The contractor must clearly describe how he shall maintain services in other parts of the school to ensure adequate heating throughout the school while the work proceeds. - All necessary draining filling and venting of the whole school system shall be carried out including the recommissioning of all circulatory heating system within the school. - It is envisaged that this work shall be carried out within the school’s summer vacations in 2026, 2027 and 2028.
Submission
You are invited to submit a fixed price tender for the replacement of the whole heating system as designed by McCann and Partners for the Council at Newbridge Comprehensive School.
AI Analysis
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A local council is seeking a contractor to completely replace the heating system at Newbridge High School over three summer holidays (2026-2028). This is a fixed-price contract where the contractor must remove the old system, install a new one designed by McCann and Partners, and phase the work so the school can operate normally during term time while spreading costs across three financial years.
Requirements
- Fixed price tender submission required
- Must work within school summer vacations only (2026, 2027, 2028)
- Must submit a detailed phasing programme with the tender showing which areas will be worked on each year
- Must phase work to match council budget allocation: 20% Summer 2026, 55% Summer 2027, 25% Summer 2028
- Must ensure adequate heating services continue in areas not under construction
- Must design and engineer interim heating solutions for incomplete areas between years
- Must perform complete system draining, filling, venting and recommissioning
- Must follow the design specifications from McCann and Partners documentation
- Must manage the complete removal and disposal of the existing heating distribution system
Key Tasks & Deliverables
- Remove and dispose of the entire existing heating distribution system and mains pipework to the boiler house
- Install new heating system according to McCann and Partners design specification
- Drain, fill, and vent the complete school heating system
- Recommission all circulatory heating systems throughout the school
- Develop and implement a three-year phasing programme (Summer 2026: 20%, Summer 2027: 55%, Summer 2028: 25%)
- Engineer temporary heating solutions to maintain adequate heat in non-construction areas during each phase
- Coordinate works to ensure school operates normally during all term times
How to Read This Tender
- 1This is a 'fixed price' contract — you must quote one total price that covers everything, with no cost increases even if unexpected problems arise. Be very careful with your estimates as you cannot claim extra later.
- 2The phasing is crucial: you must physically complete 20% of the work in Summer 2026, 55% in Summer 2027, and 25% in Summer 2028. This isn't flexible — failure to meet these targets could breach the contract. Your phasing programme is a key part of your tender and will be evaluated carefully.
- 3Read 'Appendix 1' and the McCann and Partners design documentation carefully — these contain the full technical scope. The summary in this notice is not complete. You must obtain and review these documents before bidding.
- 4The contract requires you to keep the school functioning with adequate heating at all times outside summer holidays. This is a critical requirement — you must explain how you'll maintain heating in occupied areas while working on others. This is a complex logistical challenge, not just a technical one.
- 5Look for clauses about: who pays for temporary heating solutions, what happens if summer work overruns into term time, and what 'adequate heating' means in contractual terms. These details will be in the full tender documents and are essential to pricing correctly.
Tips for Small Businesses
- Consider partnering with a larger heating specialist or main contractor via subcontracting — this is a complex project with strict phasing requirements and significant financial risk under a fixed-price model. Spreading risk with partners makes this more manageable for a small business.
- Your phasing programme will be scored in the tender evaluation — spend significant time developing a realistic, detailed plan showing which areas of the school you'll work on each summer, and how you'll maintain heating elsewhere. This could be the difference between winning and losing.
- Factor in additional costs for temporary heating systems, extended winter storage of materials, and repeat mobilisation/demobilisation across three summers. Many bidders underestimate these costs on multi-year fixed-price contracts. Build in contingency carefully since you cannot claim extra later.
Likely incumbents
Suppliers who won similar work from this buyer in the last 5 years.
- 1
Causeway
1 contract wonlatest 13 Jul 2026 - 2
Proact IT UK
1 contract wonlatest 15 Jun 2026 - 3
Boxxe
1 contract wonlatest 1 Jun 2026 - 4
Centerprise International
1 contract wonlatest 1 Jun 2026 - 5
Getech
1 contract wonlatest 1 Jun 2026
Causeway is the most likely incumbent based on recency and category match. To win, bidders typically need a clearly differentiated proposition or a price advantage.
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Buyer Profile
Caerphilly County Borough CouncilKey Dates
Published
11 June 2026
Submission deadline
3 July 2026
Notice type
UK4
Source
sell2wales
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