Printer Leasing
The Police and Crime Commissioner for CambridgeshireEstimated Value
£160,000 – £205,000
Deadline
12 June 2026
Published
5 June 2026
Type
services
Overview
Printer Leasing, Software and maintenance support contract
AI Analysis
Powered by AI — always verify against official documents
The UK government is looking for a supplier to provide printer leasing, software licenses, and maintenance support services. This is an ongoing contract to keep government offices supplied with working printers and the technical support to maintain them.
Requirements
- No specific requirements listed in the notice — check the full tender documents.
Key Tasks & Deliverables
- Supply and lease printers to government offices
- Provide software licenses for printer management and operation
- Deliver maintenance and repair support for leased printers
- Ensure printer uptime and performance throughout the contract term
- Handle technical support for end users
How to Read This Tender
- 1Look for the contract value and duration early in the full documents — printer leasing contracts are typically 3–5 years, which affects your pricing and cash flow planning.
- 2Check whether this covers all printer types (multifunction devices, colour, black and white) or specific models only — this determines what equipment you need to stock.
- 3Find the response time requirements (e.g. 'engineer onsite within 4 hours') — these directly impact your support team size and location.
- 4Identify the number of sites and total number of printers — this tells you the contract scale and whether you need regional partners or subcontractors.
- 5Watch for 'volume flexibility clauses' — government departments often change printer numbers during the contract, so understand how pricing adjusts.
Tips for Small Businesses
- If you're not a major printer manufacturer, consider partnering with one as a subcontractor or reseller — many SMEs win these contracts by handling logistics and support while a larger supplier provides equipment.
- Maintenance costs are a key profit lever — propose preventive maintenance (regular servicing) to reduce emergency callouts and improve your margins.
- Government contracts often score social value — highlight job creation, apprenticeships, or environmental practices (e.g. recycling old printers or using refurbished equipment) to strengthen your bid.
Award Details
Kyocera Document Solutions UK Limited
£205,000
Independent software, web & cloud studio. We design, build and grow digital products that quietly outlast their category.
How to Apply
Step-by-step submission guide
Submission Portal
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Buyer Profile
The Police and Crime Commissioner for CambridgeshireKey Dates
Published
5 June 2026
Submission deadline
12 June 2026
Notice type
Contract
Source
contracts finder
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