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ocds-h6vhtk-069264 · tender

Design Team for Energy Ventilation Projects

University Of Edinburgh

Estimated Value

Up to £477,875

Deadline

8 June 2026

Published

6 May 2026

Type

services

GBopenCPV: 71321000

Overview

The University of Edinburgh will very shortly be publishing an Invitation to Tender (ITT) to invite competitive tenders to establish contracting arrangements with a single supplier for a Lead Consultant to lead a multi-disciplinary design team for improvement initiatives to ventilation installations across the University's building estate. The scope of services covered under this Contract will encompass principally MEP design, with wider multi-disciplinary design support, energy assessment, construction supervisory and post-handover services provided by the appointed Supplier.

Specialist supplier/sub consultant design input may also be required where project solutions involve innovative/new to market products and systems. Quantity Surveying services may also be required to be provided by the supplier as an additional service to completion of Stage 4.

Full requirements are detailed in the tender documents. It is the University’s intention to enter into a Contract for an indicative period of 4 years.

Eligibility & compliance

Bidders will be required to achieve a minimum score of 60 percent (48 percent after technical weightings are applied) or more of the technical score.

Additional details

However, the actual Contract Term will be tied to the individual project/site programmes as detailed in the ITT documents. The proposed form of contract shall be the NEC4 Professional Service Short Contract.

The University of Edinburgh has a requirement to establish contracting arrangements with a single supplier to act as Lead Consultant to lead a multi-disciplinary design team for improvement initiatives to ventilation installations across the University’s building estate. It is the University’s intention to enter into a Contract for an indicative period of 4 years.

However, the actual Contract Term will be tied to the individual project/site programmes as detailed in the ITT. This procurement will be conducted via the Public Contracts Scotland - Tender portal (PCS-T).

It is proposed this procurement will be conducted through the use of the Open Procedure. The evaluation will be contain three stages as follows.

Stage 1 - the SPD (Scotland) will include a series of Minimum Standards in relation to mandatory and discretionary criteria which govern the public sector and this specific requirement. These are pass/fail requirements and failure to provide adequate evidence on request of how these requirements shall be met will result in automatic exclusion from the Tendering process.

In addition, project specific technical minimum standards apply. Each Bidder passing the Minimum Standards will then be subject to a technical and commercial evaluation.

Stage 2 - Technical questions are allocated a total weighting of 80 percent. Scores shall be allocated based on the total percentage achieved by the response out of the maximum possible percentage.

This takes into account the score out of 4 and the weighting allocated to individual questions. For example if a question is weighted 10 percent and the submission scores 3 points out of 4 for that question then the score achieved will be 7.5 percent out of a possible 10 percent.

Each supplier achieving a score greater or equal to 60 percent will only then progress through to the commercial evaluation. Stage 3 - Commercial (Price) shall be allocated a total weighting of 20 percent.

The bidder who submits the lowest price will be awarded the maximum score for the associated cost area, and all other bids awarded a score pro rata, in relation to the lowest bid. Both Technical and Commercial scores will be added together at the end of the evaluation process to calculate the most economically advantageous tender, to be recommended as the winning bidder.

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How to Apply

Step-by-step submission guide

Closed

Submission Portal

Find a Tender

Visit
1

Open the original notice

Click the button below to view the full notice on Find a Tender Service (FTS)

2

Check the procedure type

The "Procedure" section tells you if it's Open (one stage) or Restricted (SQ then ITT). This changes how you apply

3

Access the eSourcing portal

FTS notices link to the buyer's eSourcing platform — register there to access documents

4

Complete the Selection Questionnaire

Higher-value contracts often require an SQ first — this pre-qualifies you before the full bid stage

5

Submit electronically

Upload your completed response through the eSourcing platform before the closing date and time

FTS contracts are above UK procurement thresholds. Late submissions are strictly rejected — submit at least 24 hours before the deadline to avoid portal issues.

Buyer Profile

University Of Edinburgh
Typepublic body
Total contracts13
Total spend£2,517,875
View buyer profile

Key Dates

Published

6 May 2026

Submission deadline

8 June 2026

Notice type

tender

Source

find a tender

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