Facilities Management & Workplace Services DPS
Crown Commercial ServiceEstimated Value
£2,000,000,000 – £0
Deadline
23 February 2029
988 days remaining
Published
14 December 2022
Type
goods
Overview
Crown Commercial Service (CCS) as the Authority intends to put in place a dynamic purchasing system for the provision of Facilities Management and Workplace related Services. The DPS will offer an alternative route to market for lower value and / or less complex contracts and will look to attract SME suppliers.
This DPS complements the existing Facilities Management Marketplace framework (RM6232) and provides customers with a range of procurement solutions. It offers a wide range of works and services for public sector estates, such as maintenance, response repairs, supply and installation works.
This agreement will also include services such as CAFM, help-desk services, and waste. This DPS will be available to be utilised by Central Government Departments and all other UK Public Sector Bodies, including but not limited to, Local Authorities, Health, Police, Fire and Rescue, Education, Housing, Charities, Not for Profit, Nuclear and Devolved Administrations and International.
Additional details
The Facilities Management and Workplace Services DPS will be organised into distinct categories to enable Suppliers to select all elements relevant to their service offering. Customers can filter the elements to produce a shortlist of Suppliers to invite to a competition. The four (4) distinct categories comprise of: Services Building Type Location Annual Contract Value
AI Analysis
Powered by AI — always verify against official documents
The Crown Commercial Service is setting up a dynamic purchasing system (DPS) – essentially a pre-approved supplier list – for facilities management and workplace services. It's designed to make it easier for public sector organisations (councils, hospitals, schools, police, etc.) to find and hire contractors for building maintenance, repairs, cleaning, and related services without running a full tender each time.
Requirements
- Suppliers must be able to provide facilities management or workplace-related services
- Ability to deliver services across one or more of the four categories: Services type, Building Type, Location, and Annual Contract Value range
- Suppliers should be prepared to compete when customers issue mini-competitions from the DPS
- No specific certifications or qualifications mentioned in this notice — check full tender documents for technical standards, insurance, health and safety requirements, and any ISO or industry-specific qualifications needed
Key Tasks & Deliverables
- Register as a supplier on the DPS framework
- Select which service categories your business offers (e.g. maintenance, response repairs, supply and installation, CAFM systems, help-desk, waste management)
- Declare which building types you can service (e.g. offices, schools, hospitals)
- Specify which geographic locations you operate in
- Indicate which contract value ranges you're equipped to handle
- Respond to mini-competitions when public sector customers shortlist you and request a quote
How to Read This Tender
- 1A DPS is not a traditional tender with one winner — it's a pre-qualified supplier list. You apply once to join, then compete multiple times as customers run individual mini-tenders. You won't win work automatically just by being on it.
- 2The four categories (Services, Building Type, Location, Annual Contract Value) are filters. Customers use these to narrow down which suppliers to invite to compete. Be as specific and honest as possible when you register — if you claim to cover everything, you'll compete for everything but may lose to specialists.
- 3This is designed to be SME-friendly ('lower value and less complex contracts'). Expect smaller jobs and shorter timescales than framework agreements, but potentially more opportunities and lower barriers to entry.
- 4Look carefully in the full tender documents for: application deadlines, annual fees (if any), how disputes are handled, contract terms and conditions, and what happens if you don't respond to a mini-competition invitation.
- 5The DPS is open to a very wide range of public bodies — central government, councils, NHS trusts, schools, police, housing associations, charities, etc. This means the work could come from any sector.
Tips for Small Businesses
- Only select service categories, building types, and locations you genuinely service well. Being highly specialised (e.g. 'response repairs for office buildings in the South East') may get you fewer invitations but better conversion rates than claiming broad capability you can't deliver.
- Watch for consortium opportunities: if you're small and geographically limited, consider partnering with another SME to offer broader coverage — the DPS rules should allow this.
- Once you're on the DPS, mini-competitions will be fast-moving (often 5–10 days to quote). Have templates, pricing, and resource plans ready so you can respond quickly. Missing deadlines means missed work.
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How to Apply
Step-by-step submission guide
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Download tender documents
Download the ITT (Invitation to Tender), specification, pricing schedule, and any templates
Submit your response
Upload completed documents through the portal before the deadline — late bids are automatically rejected
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Useful Resources
Buyer Profile
Crown Commercial ServiceKey Dates
Published
14 December 2022
Submission deadline
23 February 2029
Notice type
Contract
Source
contracts finder
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