YPO - 001218 Critical Incident Management and Public Safety Software and Systems
YPOEstimated Value
£50,000,000 – £500,000,000
Deadline
12 February 2029
978 days remaining
Published
27 October 2023
Type
goods
Overview
YPO are looking for Providers to be appointed onto a Dynamic Purchasing System (DPS) for the provision of Critical Incident and Public Safety Software / Systems. The DPS is designed to meet the needs of all public sector organisations which includes YPO's internal requirements and any of YPO's wholly owned associated or subsidiary companies.
The DPS will cover the period from 13th February 2024 to 12th February 2029. Suppliers can apply to join throughout DPS duration.
This update to the contracts finder notice is due to a change in e-tendering portal to access the procurement documents and bid. The new e-tendering portal to access the documents is http://ypo2.my.site.com/s/Welcome. YPO also re-confirm the start and end date for this DPS in line with transitional arrangements under the Procurement Act 2023
Regulations cited
- Procurement Act 2023
AI Analysis
Powered by AI — always verify against official documents
YPO (a public sector procurement organisation) is setting up a framework called a Dynamic Purchasing System where software and systems providers can sign up to supply Critical Incident Management and Public Safety software to councils, emergency services, and other public sector organisations. Once you're on the framework, you can bid for individual projects from public bodies over the next 5 years.
Requirements
- Must provide Critical Incident Management software and/or Public Safety Systems
- Must be able to serve all UK public sector organisations (councils, emergency services, NHS trusts, etc.)
- Must be registered on the YPO e-tendering portal at http://ypo2.my.site.com/s/Welcome
- Must comply with the Procurement Act 2023
- No specific certifications, security clearances, or qualifications mentioned in this notice — check full tender documents for technical/compliance standards
Key Tasks & Deliverables
- Be approved and listed on the YPO Dynamic Purchasing System for Critical Incident Management and Public Safety Software
- Respond to tender calls from individual public sector buyers who use the DPS framework
- Deliver Critical Incident Management software solutions (e.g. emergency response coordination, incident tracking, communications)
- Deliver Public Safety Systems solutions (specific deliverables will vary by individual call-offs)
- Provide ongoing support and updates as required by individual contracts drawn from the framework
How to Read This Tender
- 1A DPS is not a single contract — it's a pre-approval list. You apply once to get on the framework, then individual public bodies issue their own tender calls and you bid against them. Budget and exact requirements vary per call-off.
- 2The framework runs 13 Feb 2024 to 12 Feb 2029 (5 years), but you can apply to join at any point during this period — you don't have to apply now.
- 3This notice is just an update about changing the e-tendering portal. The actual procurement requirements will be in the full tender documents on the YPO portal — download and read those carefully.
- 4Critical Incident and Public Safety software is sensitive. Expect questions about security, data protection, resilience, and integration with emergency services systems. Check the full docs for any security clearance or compliance standards (e.g. ISO 27001, government security standards).
- 5Watch for social value scoring — public sector buyers often score bids on community benefit, local employment, and sustainability, not just price. Read the evaluation criteria in the full documents.
Tips for Small Businesses
- If you're a small software company, consider whether to bid alone or form a consortium with larger systems integrators who have existing public sector relationships and can help with implementation and support.
- Once you're on the DPS, you'll compete on individual call-offs. Build relationships with YPO and key public sector buyers early — attend briefing events and respond quickly to tender notices.
- Critical Incident software often requires compliance with specific government standards (e.g. Civil Contingencies Act, emergency planning regulations). If you don't have these, check whether you can subcontract delivery to a larger provider while keeping a key role — but read the DPS terms to see if this is allowed.
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How to Apply
Step-by-step submission guide
Submission Portal
Contracts Finder
Open the original notice
Click the button below to view this tender on Contracts Finder
Find the submission method
Look for "How to apply" section — most tenders link to an eSourcing platform (e.g. In-Tend, ProContract, Jaggaer)
Create an account
Register on the eSourcing platform for free — you'll need a company email and DUNS number
Download tender documents
Download the ITT (Invitation to Tender), specification, pricing schedule, and any templates
Submit your response
Upload completed documents through the portal before the deadline — late bids are automatically rejected
Most buyers do NOT accept email submissions. You must submit through their eSourcing platform. Check the notice for the exact link.
Useful Resources
Buyer Profile
YPOKey Dates
Published
27 October 2023
Submission deadline
12 February 2029
Notice type
Contract
Source
contracts finder
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