WCC - Dynamic Purchasing System (DPS) for Second Tier Agency Staffing Requirements
Warwickshire County CouncilEstimated Value
£50,000,000 – £0
Deadline
23 February 2029
913 days remaining
Published
24 February 2025
Type
services
Overview
This notice involves the setting up of a dynamic purchasing system. Warwickshire County Council invites applications for second tier agency staffing requirements.
The DPS is designed to supplement the Council's primary agency staffing contract and will be utilised when the primary contract has been unable to successfully meet a specific requirement. The DPS will consist of 18 Lots.
The period of validity of the DPS will be 4 years from commencement. Further details of the individual Lots can be found in the tender documentation or via FTS Notice 2025/S 000-006394 published 20/2/25.
AI Analysis
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Warwickshire County Council is setting up a backup staffing system (called a Dynamic Purchasing System) to hire temporary agency workers when their main staffing provider can't fill a job. This is a 4-year contract split into 18 separate sections, each covering different types of workers the Council might need.
Requirements
- Must be able to supply temporary agency staff across 18 different Lots (job categories)
- Must be registered and compliant as an employment agency under UK law
- Must be able to meet Warwickshire County Council's safeguarding and vetting requirements
- Must be able to respond to staffing requests when the primary contract cannot fulfill them
- Must commit to a 4-year validity period for the DPS
- Check full tender documentation (FTS Notice 2025/S 000-006394 published 20/2/25) for specific requirements per Lot
Key Tasks & Deliverables
- Supply temporary agency workers to fill specific roles when the Council's main staffing supplier cannot meet the need
- Maintain roster of available workers across 18 different job categories (Lots)
- Process requests and place suitable candidates within required timeframes
- Provide workers who meet the Council's safeguarding, background check, and compliance standards
- Operate as a backup/secondary staffing provider for the duration of the 4-year contract
How to Read This Tender
- 1A 'Dynamic Purchasing System' (DPS) is essentially a list of pre-approved suppliers — if you're selected, you're in, but you only get work when the Council actually needs you. It's not a guaranteed revenue stream.
- 2The contract is split into '18 Lots' — this means different job types (e.g. Lot 1 might be admin staff, Lot 2 might be care workers). You can bid for one Lot, multiple Lots, or all 18 — check which ones match your business.
- 3This is a 'second tier' or backup contract, so you'll only be called on when the primary supplier fails to fill a role. Read the full tender documents carefully to understand when and how often you might realistically get work.
- 4The reference 'FTS Notice 2025/S 000-006394 published 20/2/25' is where the detailed specifications are — the brief notice above is summary only. You must download and read the full tender pack to understand what each Lot requires.
- 5Watch for vetting and compliance costs — temporary workers placed with councils usually need DBS checks and safeguarding training, which takes time and money upfront.
Tips for Small Businesses
- If you're a small agency, consider bidding for just 1-3 Lots that match your strength (e.g. if you specialize in care workers, bid only for care-related Lots). You don't have to cover all 18 — focus where you can win.
- As a backup supplier, you won't get steady work like the primary supplier. Factor this into your pricing and cash flow — you need enough margin to cover periods with few requests, or partner with other sectors to diversify.
- Check if you can subcontract or partner with other recruitment agencies — some councils allow this under DPS arrangements, which lets you cover more Lots without building a huge in-house team.
Actions
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Buyer Profile
Warwickshire County CouncilKey Dates
Published
24 February 2025
Submission deadline
23 February 2029
Notice type
Contract
Source
contracts finder
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