Travel Management Services
Estimated Value
Not specified
Deadline
Not specified
Published
28 May 2026
Type
services
Overview
Travel Management Solution for the Provison of Business Travel Services for Northumbria Police staff. The contract facilitates the booking of accomodation and travel (rail & air)
AI Analysis
Powered by AI — always verify against official documents
Northumbria Police needs a travel management company to handle booking and arranging business trips for their staff, including hotel accommodation, train tickets, and flights. This is a service contract where you'd be the central booking provider managing all their travel arrangements.
Requirements
- Must be able to provide online booking platform or system for staff to request travel
- Must have capability to book accommodation (hotels)
- Must have capability to book rail travel within the UK
- Must have capability to book air travel (domestic and/or international)
- Must be able to provide management reporting and invoicing to Northumbria Police
- Must have experience serving large public sector or corporate organisations
- Check full tender documents for insurance, compliance, and data protection requirements
Key Tasks & Deliverables
- Set up and maintain a booking system accessible to Northumbria Police staff
- Process accommodation bookings with negotiated rates at hotels
- Arrange and book rail travel tickets for staff business trips
- Arrange and book air travel (flights) for staff business trips
- Provide monthly or regular invoicing and management reports showing travel spend and usage
- Provide customer support to police staff making travel bookings
- Negotiate and maintain supplier relationships with airlines, rail operators, and hotel chains
How to Read This Tender
- 1Look for the 'Specification' or 'Statement of Requirements' section in the full tender documents — this will tell you exactly what booking channels (online portal, phone line, etc.) they expect you to offer.
- 2Check the 'Evaluation Criteria' section to understand how they'll score bids — they may weight price heavily, or they may also score on service quality, reporting features, or added value (like carbon tracking for green travel).
- 3Search for 'contract term' and 'volume estimates' — find out how long the contract runs and roughly how many bookings/staff they expect, so you can cost it properly.
- 4Flag any mention of 'preferred suppliers' or 'preferred rates' — some contracts require you to negotiate specific discounts with airlines and hotels before you start.
- 5Watch for 'social value' or 'social procurement' scoring criteria — public sector contracts often reward local hiring, apprenticeships, or community benefits, which can boost your score if you plan for it.
Tips for Small Businesses
- You don't need to own airlines or hotels — you're a broker/intermediary. Partner with existing travel consolidators (like travel management platforms) or major hotel chains to offer their services. Consider subcontracting the back-office work to a larger travel management firm while you handle client relationship and custom reporting.
- Northumbria Police is a large public sector employer, so emphasise any experience managing travel for other councils, NHS trusts, or government departments in your bid. If you're new to this, consider teaming up with an experienced travel management company through a consortium or partnership.
- Highlight any sustainability or cost-saving features — e.g., carbon reporting, journey optimisation, or cashback/loyalty schemes — as these often score points in public sector evaluations beyond just price.
Before you bid, buyers check
two years of filed accountsyour financial standingturnover vs contract valueyour Companies House recordcash flow for 30-day termscredit scores and ratios
Actions
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How to Apply
Step-by-step submission guide
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Key Dates
Published
28 May 2026
Submission deadline
Not specified
Notice type
award
Source
find a tender
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