The London Archives Mechanical & Electrical Cyclical Works Refurbishment Principal Contractor
The Mayor and Commonalty and Citizens of the City of LondonEstimated Value
Up to £3,000,000
Deadline
Not specified
Published
23 February 2026
Type
Not specified
Details
- Background and Scope
- The London Archives (LA) is the official repository for records of the London metropolitan area covering nearly 1,000 years of history. LA is the largest local authority record office in the UK serving around 30,000 visitors a year. The archives in its custody are both unique and priceless and comprise both those owned by the City of London Corporation and those owned by external depositors. LA is recognised by The National Archives (UK) as an approved place of deposit for public records under the Public Records Act 1958 and 1967 & is appointed as a Diocesan record office under the Parochial Registers and Records Measures 1929, 1978 and 1992. LA has been recognised as an Accredited Archive Service. Archive Service Accreditation defines good practice and agreed standards for archive services across the UK including standards regarding security. LA is committed to protecting the records of London’s history and safeguarding their future by ensuring that they are stored safely and securely, and that the public access them in a safe and secure environment. At the same time the aim is to allow public access to archives in the Archive Study Area (ASA) whenever possible. There are three buildings on the site: 1. The Main Building, 40 Northampton Road (const. c1930) – approx. 12,000sq.m, comprises basement, ground, mezzanine, and first to third floors. FBC (“Finsbury Business Centre”) lease the third floor. 2. The Annexe, 40 Bowling Green Lane. – approx. 2000sqm, FBC lease the entire building comprising four floors, and it provides access to the third floor FBC demise of the main building. 3. The Extension Building – approx. 2500sq.m, a modern temperature and humidity-controlled building over basement to third floor levels, for the LA’s valuable manuscripts. Access is from 40 Northampton Road via a link bridge. The Extension Building is entirely archive storage. The main building contains large volumes of archive storage, as well as public research, education and events areas, specialist conservation and media spaces, and support staff spaces. The scope of works entails the renewal of Mechanical & Electrical systems in the Main Building and Extension Building and Annexe. The works are summarised below. Element Areas Affected Chiller Plant Renewals Extension Heating System Performance Improvements Site VRV Heating and Comfort Cooling Systems Renewals Main Building Fire / Smoke Damper System Renewal & Duct Cleaning Extension Associated BMS Works Extension (and head end in Main Building) Fire Alarm System Renewals Site Lighting, Emergency Lighting, and Lighting Controls Renewals Main Building - Public Areas Electrical Mains and Sub-mains Renewals (including power supply upgrade) Main Building & Extension Associated Building Works, including general BWIC, enlarged Extension chiller plant ventilation louvres, and new ceilings to public areas in Main Building Main Building and Extension The site will remain open to staff and public for the duration of the works. The works will comprise a series of phases and associated enabling works, all undertaken to ensure the project is delivered safely, whilst securing the protection of archives and business continuity. The site phase is planned to commence in September/October of 2026 and be completed within 18 months.
Regulations cited
- Public Records Act 1958
AI AnalysisMembers
Requirements, key tasks and tips for reading this tender — included with Tendarix membership.
£4.99/month after a 7-day free trial. Cancel anytime before it ends and you pay nothing.
Likely incumbents
Suppliers who won similar work from this buyer in the last 5 years.
- 1
Softcat Ltd
£1m
total awarded
- 2
Ove Arup & Partners Ltd
5 contracts wonlatest 31 Jul 2026£39,420
total awarded
- 3
NorthSouth Consultants Ltd
£54,730
total awarded
- 4
Stace LLP
5 contracts wonlatest 12 Feb 2026£326,336
total awarded
- 5
BM Coaches & Rental Ltd
5 contracts wonlatest 29 Sept 2025£76,608
total awarded
Softcat Ltd is the most likely incumbent based on recency and category match. To win, bidders typically need a clearly differentiated proposition or a price advantage.
Before you bid, buyers check
two years of filed accountsyour financial standingturnover vs contract valueyour Companies House recordcash flow for 30-day termscredit scores and ratios
Actions
Start free trialto open noticeCreate an account and start a 7-day free trial to open the buyer’s own notice and tender documents, plus fit scoring and the Bid Writer. Then £4.99/month — cancel anytime.
Open Bid WriterIndependent software, web & cloud studio. We design, build and grow digital products that quietly outlast their category.
How to Apply
Step-by-step submission guide
Submission Portal
Find a Tender
Open the original notice
Click the button below to view the full notice on Find a Tender Service (FTS)
Check the procedure type
The "Procedure" section tells you if it's Open (one stage) or Restricted (SQ then ITT). This changes how you apply
Access the eSourcing portal
FTS notices link to the buyer's eSourcing platform — register there to access documents
Complete the Selection Questionnaire
Higher-value contracts often require an SQ first — this pre-qualifies you before the full bid stage
Submit electronically
Upload your completed response through the eSourcing platform before the closing date and time
FTS contracts are above UK procurement thresholds. Late submissions are strictly rejected — submit at least 24 hours before the deadline to avoid portal issues.
Buyer Profile
The Mayor and Commonalty and Citizens of the City of LondonKey Dates
Published
23 February 2026
Submission deadline
Not specified
Notice type
planning
Source
find a tender
Related Tenders
Post office branch - halesworth
Post Office Ltd is looking for a successful retailer to incorporate a Post Office Main into their existing or proposed business. The offer available in this Post Office would be: P
Post office branch - totley rise
Post Office Ltd is looking for a successful retailer to incorporate a Post Office Local into their existing or proposed business. The offer available in this Post Office would be:
Post office branch - sherwood
Post Office Ltd is looking for a successful retailer to incorporate a Post Office Main into their existing or proposed business. The offer available in this Post Office would be: P
Post office branch - mansell road
Post Office Ltd is looking for a successful retailer to incorporate a Post Office Local into their existing or proposed business. The offer available in this Post Office would be: