T2743 Digitisation of Building Control Records
Belfast City CouncilEstimated Value
Not specified
Deadline
Not specified
Published
1 April 2026
Type
Not specified
Overview
This Contract is for the digitisation of building control records. This involves the process of converting information onto an electronic format and the database management of such information held electronically.
The Service provided is compatible with the Councils existing software systems. Scanned copies of all original documentation and drawings to be uploaded to a secure share point site following digitisation.
The Contractor liaises with the nominated officer and other relevant Council staff as necessary throughout the contract period. The Council currently digitises its Building Control records for the following reasons: To reduce in-house storage of hardcopy records and to comply with retention and disposal schedules.
Additional details
Faster access to information (thus reducing staff time and saving money); Disaster recovery/business continuity; Currently only Building Regulation Full Plans applications are processed in batches of approximately 20 applications per week for digitisation, however this process may be widened to include all Building Regulations and Licensing applications. In addition, it may be widened in future to include street naming and numbering documentation and site inspection diaries when required.
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Likely incumbents
Suppliers who won similar work from this buyer in the last 5 years.
- 1
MayWe Events Ltd
3 contracts wonlatest 27 Apr 2026ends 11 Feb 2027£1m
total awarded
- 2
Ashton Community Trust
2 contracts wonlatest 2 Oct 2026ends 18 Oct 2028£853,000
total awarded
- 3
Extern Northern Ireland
2 contracts wonlatest 2 Oct 2026ends 18 Oct 2028£240,000
total awarded
- 4
GEMS NI Ltd
2 contracts wonlatest 2 Oct 2026ends 18 Oct 2028£224,497
total awarded
- 5
The Northern Ireland Childminding Association
2 contracts wonlatest 2 Oct 2026ends 18 Oct 2028£140,000
total awarded
MayWe Events Ltd is the most likely incumbent based on recency and category match. To win, bidders typically need a clearly differentiated proposition or a price advantage.
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Buyer Profile
Belfast City CouncilKey Dates
Published
1 April 2026
Submission deadline
Not specified
Notice type
planning
Source
find a tender
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