RFQ for the Provision of Vehicle Telematics

Halton Borough Council are looking for an experienced supplier to provide, install and maintain a high quality vehicle telematics system that provides accurate reporting of real-time and historic information in the chronological time sequence events take place, incorporating areas with no GPS and/or 3/4G signal for the Councils fleet of vehicles within the Open Spaces department. The existing contract supplier is Fleetmatics and currently covers 49 vehicles per annum, there is a requirement for an additional 21 vehicles to be fitted with telematics systems The Council requires the system to meet the requirements below but not limited to those: -

• Real-time tracking of and reporting on vehicle location (12 figure Ordnance Survey co-ordinates and street name), status (ignition on/off), speed and activity (grass cutting, street sweeping etc.) not exceeding 30 seconds
• Information to be web based for an unlimited number of users, system to be 2-authentication access with user access defined
• Data must be available for immediate viewing for a minimum of 3 months and achieved data should be available for up to 5 years
• Bespoke, flexible reporting and search facility is required to extract different information
• Must be able to provide different functionality for different types of vehicle
• Data must be able to be extracted in various forms i.e. Excel, Word, PDF or mapping software
• Vehicles MUST be tracked 24 hours a day, 365 days a year, information gathered per vehicle MUST be available for the life of the contract
• Route planning facility
• Ability to independently set up the system to display the vehicle identification and category.
• Ability to group vehicles, controlled by the end user with different levels of authority access
• Black box type accident reporting
• A dashboard display which will inform the driver of their driving performance in real-time.