Mechanical, Electrical, Life Safety Systems and Security Systems Planned and Reactive Maintenance (Lots 1-16)
West Mercia Police and Crime CommissionerEstimated Value
Up to £3,600,000
Deadline
20 July 2026
Published
6 July 2026
Type
Not specified
Overview
West Mercia Police (the Authority) is conducting an open competitive flex two-stage tender under the Procurement Act 2023 for the provision of Mechanical, Electrical, Life Safety Systems and Security Systems Planned and Reactive Maintenance split into 16 distinct disciplines. Lot 1 – Electrical (General Power & Distribution) Lot 2 – High Voltage (HV) Electrical Lot 3 – EV Charging Infrastructure Lot 4 – Lightning Protection Systems Lot 5 – Emergency Lighting Lot 6 – Solar PV Maintenance & Cleaning Lot 7 – Mechanical (Non-HVAC) including Boilers Lot 8 – HVAC Systems (excluding Boilers) Lot 9 – Critical Infrastructure: Generators Lot 10 – Critical Infrastructure: Uninterruptible Power Supplies (UPS) Lot 11 – Critical Infrastructure: Fuel Systems Lot 12 – Vertical Transportation Lot 13 – Doors, Barriers & Shutters Lot 14 – Height Safety & Structures Lot 15 – Life Safety Systems Lot 16 – Security & Electronic Systems The Authority intends to evaluate and award each Lot independently.
Bidders may submit a Tender for one, several or all Lots. A Bidder may be awarded one Lot, multiple Lots or no Lots.
All details are contained within the tender documentation. The contract is go live on the 1st April 2027.
Key points
- Electrical Installation Condition Reports (20% per year)
- LV Distribution & Switchgear
- General Power Systems
- RCD Testing (bi- annual)
- Portable Appliance Testing
Key points
- HV Intake & Distribution Systems
- Transformers & Substations
- HV Switching & Protection
Key points
- EV Chargers (AC/DC)
- Associated Electrical Infrastructure
Key points
- Lightning Protection Systems
- Earthing Systems
- Testing & Certification
Key points
- Emergency Lighting Systems
- Testing & Compliance Annually
Key points
- Annual Solar PV Inspection & Testing
- Panel cleaning using non-abrasive method
Key points
- Hot & Cold Water Systems (excluding water Hygiene)
- Pipework Systems
- Pumps & Pressurisation Units & Ancillaries
- Boilers & Heating Systems
- Building Management Systems
- Local Exhaust Ventilation
Key points
- Chillers & Cooling Systems
- Air Handling Units
- Humidifiers & Dehumidifiers
- Mech & Naturally Vented Heat Recovery (MVHR & NVHR)
- Fan Coils
- Ducted Extraction
- Local Exhaust Ventilation (LEV) thorough Examination
- TM44 Energy Inspection
Key points
- Major/Minor & Load Testing
- Standby Generators
- Generator Controls
Key points
- UPS Systems
- Battery Systems
- Control Equipment
Key points
- Fuel Storage Tanks
- Fuel Transfer Systems
- Fuel Polishing
Key points
- Passenger Lifts
- Goods Lifts
- Platform Lifts
Key points
- Appliance Bay Doors
- Automatic Doors
- Roller Shutters
- Barriers & Gates
- Car Barriers
Key points
- Fall Protection Systems
- Masts
- Training / Drill Towers
- Overhead Crane
- Roof Safety – Risk Assessments
Key points
- Fire Detection & Alarm Servicing
- Fire Aspiration System Maintenance
- Dry/ Wet risers
- Sprinkler Systems & Pumps
- Fire Extinguisher Servicing
- Fire Suppression – Room Integrity Testing
- Fire Suppression System Maintenance
- Fire Door Inspections Annual
- Fire Damper Inspections
- Disabled Refuge Systems
Key points
- Access Control Systems
- Intruder Alarm Systems
- Custody Alarms (Custody specific sites only)
- Panic Alarm (Custody specific sites only)
Regulations cited
- Procurement Act 2023
Submission
All documents will be provided as part of this stage however, only the CoP document is required to be completed (per Lot) and submitted by the deadline of 12pm noon on the 20th July 2026.
Additional details
The first stage of the two-stage process is a Conditions of Participation (CoP) pass/fail stage. Those bidders successful per Lot in stage 1 CoP will be invited to participate in stage 2 ITT whereby, a formal ITT response per Lot is required by 12pm noon on the 4th September 2026 based on a price and quality weighting.
Pre-market engagement was undertaken under - https://www.find-tender.service.gov.uk/Notice/037708-2026? We look forward to your organisation participating in this exercise.
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Likely incumbents
Suppliers who won similar work from this buyer in the last 5 years.
- 1
NEC Software Solutions UK Limited
£6m
total awarded
- 2
AMP EV Ltd
1 contract wonlatest 15 Sept 2026ends 25 Sept 2030 - 3
Cranstoun
- 4
ABBEY & LYNDON BUILDERS LTD
1 contract wonlatest 22 Jul 2026£5m
total awarded
- 5
AEGA PLUS LTD
1 contract wonlatest 22 Jul 2026£5m
total awarded
NEC Software Solutions UK Limited is the most likely incumbent based on recency and category match. To win, bidders typically need a clearly differentiated proposition or a price advantage.
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two years of filed accountsyour financial standingturnover vs contract valueyour Companies House recordcash flow for 30-day termscredit scores and ratios
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Buyer Profile
West Mercia Police and Crime CommissionerKey Dates
Published
6 July 2026
Submission deadline
20 July 2026
Notice type
tender
Source
find a tender
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PROCUREMENT SUMMARY Procedure: Open Procedure under the Procurement Act 2023. Contract Length: 24 Months + 12 Month Extension + 12 Month Extension. Maximum Contract Duration: 48 Mo