Refurbishment and Associated Building Works Framework

West Yorkshire Fire and Rescue Service (WYFRS) is considering establishing a multi-supplier framework for the delivery of refurbishment and associated building works across its estate. The proposed framework will include other Fire and Rescue Services within the Yorkshire and Humberside region, promoting regional collaboration.

Bidders can apply for one or all FRS’s. WYFRS are acting as lead contracting authority, and FRS’s named on the framework will be:- • West Yorkshire Fire and Rescue Service. • Humberside Fire and Rescue Service. • South Yorkshire Fire and Rescue Service.

We are aiming to award local contractors on the framework and are encouraging SME’s to tender for the value lots available. The Authority is seeking feedback from the market to help inform the framework structure, procurement strategy and contract award mechanisms.

The framework may be used to procure projects including, but not limited to, fire station refurbishments, welfare facility improvements, locker room and shower upgrades, internal remodelling, building alterations, accessibility improvements, roofing works, mechanical and electrical installations, external works, minor extensions and other associated construction activities. Projects are expected to vary in complexity and value and may be delivered within live operational environments.

Participation in this engagement exercise will not form part of any future evaluation process and will not provide any advantage or disadvantage in any subsequent procurement. Supplier Profile Please provide: • Organisation name • Organisation size (Micro, SME or Large Enterprise) • Main area(s) of construction and refurbishment expertise • Geographic area covered • Typical value range of projects your organisation undertakes Q2.

Framework Capacity WYFRS is considering appointing 10 suppliers for Lot 1, and 5 suppliers each for Lots 2 and 3. Do you consider this to be: • Too few • About right • Too many Q4.

Open Framework WYFRS is considering establishing an Open Framework under the Procurement Act 2023, allowing the framework to be periodically reopened to allow new suppliers to join. Do you support this approach? • Yes • No Please provide any comments.

Framework Award Methodology WYFRS is considering appointing suppliers to the framework based on a quality only evaluation. Do you support a framework award based on: • 100% Quality • Quality and Price • No preference Please provide any comments.

Simplified Call-Off Process For routine projects, WYFRS is considering a call-off process requiring only: • A project price submission (drawings, specification, pricing schedule and all relevant information to be provided when requesting bids from framework suppliers for call-off contracts). Would this approach reduce bid costs and administrative burden for your organisation? • Significantly • Moderately • No impact • Increase burden Please provide any comments.

Complex Projects For higher value, higher risk or operationally sensitive projects, WYFRS may apply project-specific quality criteria alongside price at call-off stage. Do you agree with this approach? • Yes • No Please provide any comments.

SME Participation What measures could WYFRS implement to improve SME participation and reduce barriers to bidding? Participation Based on the information currently available, would you consider bidding for a place on the proposed Framework?