Provision of PECOS P2P Systems Software Licensing, Support and Maintenance to the Northern Ireland Assembly Commission (2026–2028)
Northern Ireland Assembly CommissionEstimated Value
Up to £51,084
Deadline
Not specified
Published
29 June 2026
Type
Not specified
Overview
The NI Assembly Commission's Finance Office uses several software packages to deliver its services. PECOS Purchase to Pay (P2P) is one of the central packages with the software being used as both a purchase to pay and budgeting system having been used by the Assembly Commission from the mid-2000s.
The current arrangements include an automated Purchase Ordering (PO) system to include; approval workflows within the system, an auto-generated audit trail to record same, a system solution for matching invoices to approved PO’s, generation of invoicing files for upload to the central finance accounting system (SUN Systems). This facilitates the payment of supplier invoices and bills, records expenditure for budgeting and reporting purposes, aids reporting of expenditure commitments and accruals.
Financial systems enable the Finance Office to carry out monthly financial management accounting, forecasting and budgeting processes to deliver essential Assembly Commission business. The financial systems software package also ensures that invoices are paid to suppliers and that expenditure is accurately recorded and reported to fulfil the Assembly Commission’s internal and external reporting requirements.
Additional details
It is anticipated that the existing PECOS P2P software will be replaced as part of the wider Assembly Commission Corporate Systems Review project that will lead to the procurement and implementation of a new fully integrated system(s) to meet the needs of HR, Finance and Procurement. However, until a replacement system is fully implemented, the systems review project has been paused and alternative options are being considered. It is now anticipated that the project will be re-established shortly to procure several best of breed software solutions, but the implementation of agreed solutions will take at least 12-18 months therefore an interim solution is required to allow the Finance Office to continue operations.
AI AnalysisMembers
Requirements, key tasks and tips for reading this tender — included with Tendarix membership.
£4.99/month after a 7-day free trial. Cancel anytime before it ends and you pay nothing.
Award Details
Elcom Systems Ltd.
£51,084
Likely incumbents
Suppliers who won similar work from this buyer in the last 5 years.
- 1
CORE Financial Systems Limited
2 contracts wonlatest 29 May 2026ends 31 Mar 2028£173,258
total awarded
- 2
System Crew (Switzerland) GmbH
1 contract wonlatest 20 Aug 2026ends 8 Sept 2029£144,000
total awarded
- 3
Alemba Ltd.
1 contract wonlatest 8 Jul 2026ends 22 Jul 2030£419,000
total awarded
- 4
Microsoft Limited
£233,000
total awarded
- 5
KENNEDY BUSINESS SERVICES LTD
£8m
total awarded
CORE Financial Systems Limited is the most likely incumbent based on recency and category match. To win, bidders typically need a clearly differentiated proposition or a price advantage.
Before you bid, buyers check
two years of filed accountsyour financial standingturnover vs contract valueyour Companies House recordcash flow for 30-day termscredit scores and ratios
Actions
Start free trialto open noticeCreate an account and start a 7-day free trial to open the buyer’s own notice and tender documents, plus fit scoring and the Bid Writer. Then £4.99/month — cancel anytime.
Open Bid WriterIndependent software, web & cloud studio. We design, build and grow digital products that quietly outlast their category.
How to Apply
Step-by-step submission guide
Submission Portal
Find a Tender
Open the original notice
Click the button below to view the full notice on Find a Tender Service (FTS)
Check the procedure type
The "Procedure" section tells you if it's Open (one stage) or Restricted (SQ then ITT). This changes how you apply
Access the eSourcing portal
FTS notices link to the buyer's eSourcing platform — register there to access documents
Complete the Selection Questionnaire
Higher-value contracts often require an SQ first — this pre-qualifies you before the full bid stage
Submit electronically
Upload your completed response through the eSourcing platform before the closing date and time
FTS contracts are above UK procurement thresholds. Late submissions are strictly rejected — submit at least 24 hours before the deadline to avoid portal issues.
Buyer Profile
Northern Ireland Assembly CommissionKey Dates
Published
29 June 2026
Submission deadline
Not specified
Notice type
award
Source
find a tender
Related Tenders
Tender to establish a framework for the supply and delivery of various containers at household recycling centres
Tenders are sought by Ards and North Down Borough Council for the appointment of suppliers to a framework for the supply and delivery of Various Containers at Household Recycling C
ID 6621980 - daera - strategic communications branch - exhibition design, production/print and custom build for the NI government departments exhibition at balmoral show may 2027
The Department of Agriculture, Environment and Rural Affairs (DAERA) requires the production and supply of services for the Northern Ireland Government Departments’ Exhibition at t
The provision of brand communications and creative design services for northern regional college
Northern Regional College, hereby referred to as ‘the buyer’, wishes to appoint a Supplier to provide brand communications/creative design and print management to drive forward and
Supply and delivery of smoke alarms and heat alarms for the northern ireland housing executive
The Northern Ireland Housing Executive requires Contractor(s) for the supply and delivery of smoke alarms and heat alarms as described in the Specification and in accordance with t