Hard Facilities Management (FM) Services
Royal Berkshire Fire AuthorityEstimated Value
Up to £4,500,000
Deadline
11 May 2026
Published
16 April 2026
Type
Not specified
Key points
- Data & Systems - The need for accurate asset and reactive maintenance data to support pricing, and clarity on CAFM provision and client access.
- Scope Clarity - Clarification of service scope, including the split between PPM, reactive maintenance, and minor/project works.
- Commercial Model - The pre-authorised threshold was considered low; suppliers suggested increasing it or using pre-priced task schedules.
- Delivery Model - Clarity on direct delivery versus subcontracting with a preference for in house out of hours services.
- KPIs & Performance - Support for KPI driven performance, with requests for clearer definitions (particularly emergency response and documentation requirements) inclusion of worked examples, and alignment with realistic certification timeframes.
- Mobilisation - Concerns were raised regarding procurement timelines, with suppliers requesting sufficient tender periods and clear mobilisation expectations.
- Asset Management - A defined approach to asset tagging and ongoing data management, including handling of missing assets.
- Compliance & Security - Clear requirements for security processes (e.g. DBS checks and site inductions) and contractor compliance.
- TUPE - Confirmation of the TUPE position to reduce uncertainty. Tender Documentation - Request for a clear pricing matrix and early visibility of pricing templates. Feedback from the market has been considered and reflected in the draft specification, pricing approach, evaluation model and procurement programme. These documents are provided alongside this PSQ for information purposes to support early understanding of the Authority's requirements. The Authority has not attach the JCT terms and conditions as part of the tender package. The Authority will upload the draft JCT documents before the start of the ITT stage. In accordance with Section 83 - Conflicts assessment , subsection (5)(c), the Authority has prepared a conflict assessment.
Regulations cited
- Procurement Act 2023
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Likely incumbents
Suppliers who won similar work from this buyer in the last 5 years.
- 1
BRITISH TELECOMMUNICATIONS PUBLIC LIMITED COMPANY
£101,000
total awarded
- 2
Gatenby Sanderson Ltd
2 contracts wonlatest 18 Dec 2025ends 31 Mar 2026£100,000
total awarded
- 3
RIDGE AND PARTNERS LLP
£2m
total awarded
- 4
Essex County Council
1 contract wonlatest 16 Sept 2026£27,900
total awarded
- 5
RYAN PROPERTY TAX SERVICES UK LIMITED
£50,000
total awarded
BRITISH TELECOMMUNICATIONS PUBLIC LIMITED COMPANY is the most likely incumbent based on recency and category match. To win, bidders typically need a clearly differentiated proposition or a price advantage.
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Buyer Profile
Royal Berkshire Fire AuthorityKey Dates
Published
16 April 2026
Submission deadline
11 May 2026
Notice type
tender
Source
find a tender
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