Provision of a School Management Information System (MIS) to Schools within Newport
Newport City CouncilEstimated Value
Not specified
Deadline
6 July 2026
Published
8 June 2026
Type
Not specified
Overview
Newport City Council (the Council) are seeking a Software as a Service (SaaS) solution for the provision of a comprehensive Schools Management Information System (MIS). The primary objective of this tender is to procure a solution that enables schools to efficiently and effectively fulfil statutory and legislative responsibilities.
The solution must support compliance with all relevant Welsh educational regulations and standards. The solution must provide a provision for 57 schools including Primary Schools, Secondary Schools, Special Schools and the Pupil Referral Unit (PRU).
The required school management information system should streamline administrative processes, enhance data management, and improve overall operational efficiency. It is essential that the solution minimises the need for third party add-ons by encompassing a wide range of functionalities within a single platform. This will ensure that schools can operate seamlessly without the additional burden of procuring and managing multiple solutions.
AI Analysis
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Newport City Council wants to buy a single software system (called a MIS) that all their schools can use to manage student records, attendance, timetables, and other administrative tasks. The system must work for 57 schools of different types (primary, secondary, special schools, and one pupil referral unit) and help schools follow Welsh education laws and regulations.
Requirements
- Must be a Software as a Service (SaaS) solution — meaning cloud-based, not installed on individual school computers
- Must support compliance with all relevant Welsh educational regulations and standards
- Must work for 57 schools simultaneously (primary, secondary, special schools, and pupil referral unit)
- Must provide comprehensive functionality within a single platform to minimise the need for third-party add-ons
- Must streamline administrative processes and enhance data management across all school types
- Must support schools in fulfilling statutory and legislative responsibilities
Key Tasks & Deliverables
- Provide and maintain a cloud-based School Management Information System accessible to all 57 schools
- Enable efficient management of student records, attendance, and timetabling across primary, secondary, special schools and PRU
- Deliver administrative functionality that reduces reliance on additional third-party software tools
- Ensure the system supports compliance with Welsh educational regulations and standards
- Provide data management and operational efficiency improvements for school staff and leadership
How to Read This Tender
- 1SaaS means the vendor hosts the software in the cloud — you're not selling a product you install; you're providing a service schools access online. Check what ongoing support, updates, and hosting costs are included.
- 2This is a multi-site contract for 57 schools, so the buyer will want scalability and proof you can handle many users at once. Look for questions about user capacity, simultaneous logins, and data security across multiple sites.
- 3Welsh regulations compliance is critical — you must understand what 'relevant Welsh educational regulations' means. Download the full tender documents and check what specific Welsh laws and standards apply (e.g., curriculum requirements, safeguarding, reporting standards).
- 4The phrase 'minimise third party add-ons' is key — the council wants one system that does almost everything. If your solution needs lots of plugins or integrations, flag this early. Mention what's built-in and what would require extras.
- 5Look for the contract value, length (probably 3–5 years), and service level agreements (SLAs) in the full documents. These will tell you the financial commitment and whether they expect 24/7 support, uptime guarantees, and response times.
Tips for Small Businesses
- If you're a smaller software vendor, consider partnering with a larger reseller or system integrator as a subcontractor. Large councils often prefer established vendors, but they may accept a strong partnership model. Alternatively, bid as a consortium if you have complementary services (e.g., training, data migration, support).
- Emphasise your Welsh compliance and education sector experience in your bid. If you've worked with schools in Wales before, highlight that. If not, partner with someone who has. Councils want confidence you understand local regulations.
- Social value is often scored in council tenders — mention apprenticeships, local employment, training for school staff, or community benefits. Even 10% of the score can go to social value, so if you can offer free training or hiring locally, make it clear.
Before you bid, buyers check
two years of filed accountsyour financial standingturnover vs contract valueyour Companies House recordcash flow for 30-day termscredit scores and ratios
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Buyer Profile
Newport City CouncilKey Dates
Published
8 June 2026
Submission deadline
6 July 2026
Notice type
UK4
Source
sell2wales
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