Primary Care Support Services: GP Patient Medical Records

The GP Patient Medical Records Service covers the end-to-end management of high-volume GP Patient medical records. The Service supports GP practices and authorised parties that require records for continuity of care, patient registration, operational processing or legally mandated access.

The Supplier will be responsible for: Providing secure transportation and exchanging of GP Patient medical records between GP practices, storage facilities and authorised recipients. Receiving registration transactions generated through patient registration activity and authorised manual requests.

Creating GP Patient medical record movement requests from those registration transactions. Managing GP Patient medical record movements associated with patient registration and authorised manual requests.

Providing transparent end-to-end status, location, chain-of-custody and audit information. Identifying, retrieving, reconciling and maintaining the integrity of the complete GP Patient medical record across paper and digital formats.

Digitising, quality assuring, indexing and uploading records to the National Document Repository when required. Providing secure digital exchange where the National Document Repository is unavailable in exceptional circumstances or inaccessible to the intended recipient.

The supplier is not required to build a separate repository. Maintaining archive storage and undertaking secure destruction in accordance with approved retention and destruction arrangements.

Supporting authorised disclosure processes by retrieving and making complete GP Patient medical records available to the Authority’s authorised service. Managing non-routine requests, including missing, incomplete, misdirected and urgent GP Patient medical records.

Providing customer contact, service support, management information and a supporting technology platform. Supporting transition from the incumbent supplier and maintaining continuity of service throughout Implementation.

Mobilising the service and transfer relevant records, inventory data and operational responsibility within the agreed arrangements. The estimated contract value is £193,000,000 inclusive of the extension options (plus optional services of up to £50,000,000) excluding VAT.