PHW-FTS-58627-PIPETTE MAINTENANCE, REPAIR AND CALIBRATION WORK ACROSS ALL PUBLIC HEALTH WALES SITES
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)Estimated Value
Not specified
Deadline
10 July 2026
Published
10 June 2026
Type
Not specified
Overview
Public Health Wales are looking for a highly qualified and experienced contractor to deliver comprehensive maintenance and repair services for Public Health Wales Infection Services. This includes the inspection, maintenance, repair and calibration of all pipettes used within PHW Infection Services.Public Health Wales Trust recognises the importance of the Welsh language to the communities it serves.
Consequently, responses to aninvitation to quote or tender will be accepted in Welsh as well as English. Those involved in translating the document will be barred from taking decisions on awarding tenders.Full details outlining the scope of the works are contained within the eTender Wales Invitation to Tender.The tender will be awarded to the most economically advantageous tender based on 40% quality and 60% cost as detailed in the ITT document.Please note that the tender closing date is 10/07/2026 at midday and any late submissions will not be considered.The etenderwales bravosolution ref: project_63300 and itt_125147. Please direct all queries relating to this tender via the messaging function of the Bravo portal.More details can be found at https://etenderwales.bravosolution.co.uk
Submission
However, please note that tender responses submitted only in Welsh will be translated by the Health Board into English before consideration.
AI Analysis
Powered by AI — always verify against official documents
Public Health Wales needs a specialist contractor to maintain, repair, inspect and calibrate all pipettes (precision laboratory equipment) used across their Infection Services department at multiple sites. This is a technical service contract for laboratory equipment maintenance delivered to a healthcare organisation.
Requirements
- Highly qualified and experienced in pipette maintenance, repair and calibration
- Ability to work across multiple Public Health Wales sites
- Knowledge of pipette inspection standards and calibration procedures
- Ability to respond to tenders in English (Welsh responses accepted but will be translated)
- All responses must be submitted via eTender Wales Bravo portal by 10 July 2026 at midday
- Must meet quality and cost evaluation criteria (40% quality / 60% cost weighting)
Key Tasks & Deliverables
- Inspect all pipettes across Public Health Wales Infection Services sites
- Perform routine maintenance on pipettes to keep them functioning
- Repair faulty or damaged pipettes
- Calibrate pipettes to ensure accuracy for laboratory work
- Deliver these services across all Public Health Wales locations
How to Read This Tender
- 1This is a 'most economically advantageous tender' (MEAT) — don't just bid the lowest price. Quality counts for 40%, so explain your experience and methods clearly. Cost is 60%, so your pricing needs to be competitive but realistic.
- 2The full scope of work, detailed requirements, pricing schedules and evaluation criteria are in the 'Invitation to Tender' (ITT) document on the Bravo portal — you must read this completely before bidding. The notice above is a summary only.
- 3Note the deadline: 10 July 2026 at midday. Late submissions are rejected automatically by the system — submit well in advance.
- 4This is a multi-site contract, so clarify in the ITT how many sites, their locations, and the expected volume of pipettes to maintain. Ask questions early via the Bravo messaging function.
- 5Welsh language note: You can bid in Welsh, but it will be translated by the Health Board before assessment. Keep communication in English via Bravo to avoid delays.
Tips for Small Businesses
- This is a specialist technical contract — if you're a smaller business without extensive pipette experience, consider partnering with a laboratory equipment specialist as a subcontractor or joint venture to strengthen your bid.
- The 40/quality weighting is significant. Document your team's qualifications, certifications, equipment, response times and case studies of similar work. Invest effort in the quality section of your bid, not just pricing.
- Multi-site contracts often mean logistics costs — calculate travel time and costs between sites carefully. Ask the Health Board (via Bravo) how many visits per year are expected, typical call-out response times, and whether they want planned maintenance schedules or reactive repairs (or both).
Likely incumbents
Suppliers who won similar work from this buyer in the last 5 years.
- 1
ID MEDICAL GROUP LIMITED
3 contracts wonlatest 28 Jul 2026 - 2
SOFTCAT LTD
3 contracts wonlatest 29 Jun 2026 - 3
DRAEGER MEDICAL UK LIMITED
2 contracts wonlatest 4 Aug 2026 - 4
VERNACARE INTERNATIONAL LIMITED
2 contracts wonlatest 1 Jul 2026 - 5
MEDIQ HEALTHCARE UK LIMITED
2 contracts wonlatest 1 Jul 2026
ID MEDICAL GROUP LIMITED is the most likely incumbent based on recency and category match. To win, bidders typically need a clearly differentiated proposition or a price advantage.
Before you bid, buyers check
two years of filed accountsyour financial standingturnover vs contract valueyour Companies House recordcash flow for 30-day termscredit scores and ratios
Actions
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Buyer Profile
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)Key Dates
Published
10 June 2026
Submission deadline
10 July 2026
Notice type
UK4
Source
sell2wales
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