NTU/18/771/DS & UoN PROC CCL ITT 948

The Group seeks the appointment of a framework agreement of contractors to supply Taxi and Executive Passenger Services. The Group seeks proactive and progressive operators to support the transportation of University staff, students, visiting guests and dignitaries on an ad-hoc basis.

A joint Procurement exercise between Nottingham Trent University and the University of Nottingham, as per the Contract Notice published. The Group mandates the highest quality of transport and service to reflect the Universities reputation and prestige.

These journeys may be within the Nottingham boundary traveling between University Campuses or work premises to visiting neighbouring locations or to international airports further afield. The Group intends to implement a new booking process to derive booking efficiencies and remove unnecessary processes.

Therefore, the appointed supplier(s) will be expected to support implementation to enable a successful migration. The Group wish to rationalise the number of appointed suppliers to a maximum of three suppliers per lot.

Supported further by one generic ordering process for all contractors and one University account per contractor to simplify bookings. In order to support the above, the Group wish to explore the possibility of moving to consolidated invoicing for Lot 1, Lot 2 and Lot 3.

The appointed Lot 1, Lot 2 and Lot 3 supplier(s) must be capable of accepting bookings via an online portal, email and telephone; with the capability to track vehicles. Lot 4 supplier(s) via email and telephone (online optional).

The Group is committed to reducing the environmental impact resulting from this contract and seeks the introduction of a vehicle age limit. The Group expects tenderers to have suitable data protection, cybersecurity and other relevant back office provisions.

The appointed supplier(s) shall govern the framework management, ensuring bookings received fit within the defined lots the supplier has been awarded. The Group seeks a fully-managed service, with the supplier(s) managing bookings directly with travellers.