Mid Sussex District Council Election Management System
Horsham District CouncilEstimated Value
£69,375 – £0
Deadline
9 March 2026
Published
15 April 2026
Type
services
Overview
This contract is for the Election Management System for Mid Sussex District Council. This has been called off via direct award from the RM6285 Framework for Back Office Software 2. The contract is for 2 years with the option to extend for 1 year only; declared award value is inclusive of the extension year.
AI Analysis
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Mid Sussex District Council needs an Election Management System to help run and administer elections across the district. This is a 2-year contract (with a possible 1-year extension built in) being awarded directly from an existing approved supplier framework, so the council has already pre-selected suppliers they trust.
Requirements
- Must be on the RM6285 Framework for Back Office Software 2 (this is a pre-approved supplier list — if you're not on it, you cannot bid)
- System must manage election administration for Mid Sussex District Council
- Contract must be deliverable within a 2-year initial period
- Must be able to support optional 1-year extension if required
Key Tasks & Deliverables
- Provide an Election Management System software solution
- Support election administration operations for the council
- Maintain the system for the 2-year contract period
- Prepare the system for potential 1-year extension (terms to be agreed)
How to Read This Tender
- 1This is a 'direct award' from a framework — the council is calling off from suppliers already on the RM6285 list. You cannot bid unless you're already a member of that framework.
- 2The declared award value includes the extension year, so the actual 2-year contract value is lower than the headline figure — check the full tender documents for the year-1 and year-2 breakdown.
- 3Look for the Statement of Requirements (SOR) in the full tender documents — this will detail exactly what the election system must do (voter registration, ballot management, result reporting, etc.).
- 4Check whether this is a new system implementation or a replacement/upgrade of an existing system — this affects timelines and migration tasks.
- 5The 1-year extension is optional for the council, not guaranteed — plan your pricing accordingly and don't assume three years of revenue.
Tips for Small Businesses
- If you're not on the RM6285 Framework already, you'll need to apply to join that framework before you can bid on this contract. Check if you're eligible and what the framework terms require.
- Election management systems often have tight deadlines (elections happen on fixed dates). In your bid, clearly explain your support availability and response times — councils will heavily weight reliability and responsiveness.
- Consider whether you can deliver this alone or if you need to partner with a larger framework member. Subcontracting or consortium arrangements with existing framework members could be a route in.
Before you bid, buyers check
two years of filed accountsyour financial standingturnover vs contract valueyour Companies House recordcash flow for 30-day termscredit scores and ratios
Actions
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Buyer Profile
Horsham District CouncilKey Dates
Published
15 April 2026
Submission deadline
9 March 2026
Notice type
Contract
Source
contracts finder
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