Logistics for Egypt Field Trip
UNIVERSITY OF THE WEST OF ENGLANDEstimated Value
£29,755 – £0
Deadline
6 March 2026
Published
15 April 2026
Type
services
Overview
All in country logistics (accommodation, food, activities, visas) for Egypt field course (as part of Tropical Expedition module, USSK59-15-3) for students/staff in May 2026.
AI Analysis
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A UK university needs a supplier to arrange all the logistics for a student field trip to Egypt in May 2026. This covers accommodation, meals, activities, and visa support for students and staff taking part in a Tropical Expedition module.
Requirements
- Experience organizing accommodation and meals for groups in Egypt
- Ability to arrange visa support or guidance for UK students and staff travelling to Egypt
- Proven track record managing educational field trips or group travel logistics
- Knowledge of activities suitable for university tropical expedition coursework
- Ability to provide quotes and manage budgets for multi-person groups
- No specific certifications listed in notice — check full tender documents for compliance requirements
Key Tasks & Deliverables
- Source and book accommodation for students and staff in Egypt for May 2026
- Arrange all meals (breakfast, lunch, dinner) for the group during the trip
- Organize field trip activities relevant to tropical expedition study (e.g. site visits, nature-based learning)
- Provide visa application support, guidance, or facilitation for UK participants
- Coordinate in-country transport between accommodation, meals, and activities
- Produce detailed itinerary and logistics plan for the university
How to Read This Tender
- 1This is a 'services' contract, not a construction or goods supply — the buyer wants an experienced trip organizer, not a product. Look for what experience or references they want from you.
- 2The trip is in May 2026 — note the date carefully. Check the tender deadline to see how much lead time you have to plan and quote.
- 3Egypt logistics are the core requirement — if you don't have local contacts or Egypt experience, you'll struggle. Check whether you need to partner with a local operator.
- 4The reference to 'Tropical Expedition module' (USSK59-15-3) is a university course code. This signals the activities must support academic learning, not just tourism — expect educational focus in requirements.
- 5Watch for hidden costs: visa fees, internal transport, activity permits, emergency support, and insurance. These often aren't spelled out upfront but will be expected.
Tips for Small Businesses
- If you're UK-based without Egypt experience, consider partnering with a local Egyptian travel operator or education tour specialist — this is ideal for a consortium bid or subcontracting arrangement.
- Universities often score 'social value' highly (local employment, supporting Egyptian businesses, sustainability). Highlight how your plan benefits the local economy or uses ethical suppliers.
- Request the full tender documents early — this short description doesn't specify group size, budget, dietary requirements, mobility needs, or activity preferences. These details are critical to your quote and your ability to win.
Before you bid, buyers check
two years of filed accountsyour financial standingturnover vs contract valueyour Companies House recordcash flow for 30-day termscredit scores and ratios
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UNIVERSITY OF THE WEST OF ENGLANDKey Dates
Published
15 April 2026
Submission deadline
6 March 2026
Notice type
Contract
Source
contracts finder
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