Lambeth Staff Pool Bike Booking System Upgrade - RFQ

Lambeth Council currently runs a fleet of 20 pool bikes for staff. The fleet comprises of 6 x Brompton's, 1 x folding bike, 9 standard bikes, 1 x folding e-bike, 2 x e-bikes and 1 x e-cargo bike.

The current booking system is run with the use of a calendar located on the council's intranet where staff can book bikes for use. The existing calendar system is not user friendly and considered a barrier to staff engagement. It also provides little in the way of analytics.

We would therefore like to source a new app-based booking system that works in conjunction with automated bike locks that can be fitted to our existing bikes.

The desired outcomes are

• To provide a means by which staff can view the availability of pool bikes and book the bikes using a phone-based app.
• To provide a locking system for existing pool bikes that can be unlocked and locked with the use of the app.
• To see an increase in staff engagement as a result of the changes

Further details including specification, method statement, evaluation criteria and terms and conditions can be found in the attached document.

Additional information: By submitting a tender I acknowledge and agree to the below the statements:

• I have read and understood Lambeth's procurement guidance for suppliers, "Selling to the Council"
• I accept the Lambeth Terms and Conditions
• If I am selected to provide the above services and/or supplies this form and the information on it will form part of my contract with the London Borough of Lambeth
• If I am selected to provide the above services and/or supplies and am not already set up as a supplier on the Lambeth system I will comply with Lambeth's Supplier Set-up procedures through iSupplier which includes the provision of a completed Supplier Self Certification form and Bank details on headed paper.
• Lambeth is under no obligation to accept the final results of the quotation competition or the lowest price for any particular item submitted by a supplier
• Non-delivery of services or products will result in non-payment by Lambeth Council
• False representation could result in de-selection from any competition or termination of contract
• It is a criminal offence to give or offer any gift or consideration whatsoever as an inducement or reward to any servant of a public body. I understand that any such action will empower Lambeth Council to cancel any contract or commission currently in force and may result in my exclusion from future work
• Lambeth has the right to use this information for the prevention and detection of fraud