Knowes Housing Association Ltd. Common Area Cleaning, Various Locations, Faifley
Estimated Value
Not specified
Deadline
3 July 2026
Published
2 June 2026
Type
services
Overview
The work comprises the routine cleaning and disinfecting of common close areas. The contract duration is 36 months with the option to extend by a further 24 months on a yearly basis subject to satisfactory review as assessed by the Association's Housing Management and by tenant feedback.
The works comprise the routine cleaning and disinfection of common close areas to communal residential properties. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of then Public Contracts (Scotland) Regulations 2015.
Regulations cited
- Public Contracts (Scotland) Regulations 2015
AI Analysis
Powered by AI — always verify against official documents
Knowes Housing Association is looking for a cleaning contractor to handle routine cleaning and disinfecting of shared communal areas (like hallways, stairs, and entrances) at their residential properties in Faifley. The initial contract runs for 3 years, with a possible extension of up to 2 more years if the service performs well.
Requirements
- Must not be excluded under Regulation 58 of the Public Contracts (Scotland) Regulations 2015 (covers insolvency, criminal convictions, professional misconduct, tax/social security breaches)
- Must be able to carry out routine cleaning and disinfection work to communal residential areas
- Must be willing to undergo performance review by Housing Association management
- Must be willing to respond to tenant feedback during contract term
Key Tasks & Deliverables
- Routine cleaning of common close areas (hallways, stairs, landings, entrances) at multiple residential properties
- Disinfection of common areas on a regular scheduled basis
- Maintain cleaning standards acceptable to Housing Association management
- Respond to and address tenant complaints and feedback about cleaning quality
How to Read This Tender
- 1Regulation 58 reference: This is a legal eligibility check — the Association will verify you're not barred from public contracts (e.g. due to tax issues or criminal history). Have your company accounts and background check ready.
- 2Performance-based extension: The extra 2 years isn't automatic — you need to pass yearly reviews by both the Housing Association and tenants. Budget for potential quality issues that could cost you the extension.
- 3Locate the full tender documents: This summary doesn't specify frequency of cleaning, number of properties, size of areas, or equipment standards — all crucial for pricing. Request the detailed specification before bidding.
- 4Check the scope carefully: 'Common close areas' typically means shared internal spaces only (not individual flats or external grounds). Confirm what's included and excluded in the full documents.
- 5Look for Key Performance Indicators (KPIs): Housing Associations usually set specific cleaning standards (e.g. weekly/fortnightly schedules, cleanliness checklist). These determine your labour and material costs.
Tips for Small Businesses
- Consider subcontracting: If you don't have in-house cleaners, partner with a local cleaning company and mark up their costs — many SMBs win housing contracts this way without building a full team.
- Tenant satisfaction is critical: Poor tenant feedback in year 1 means no extension. Build in a complaint response process and regular check-ins — this is just as important as the cleaning itself.
- Ask about social value scoring: Scottish housing tenders often award points for local employment or apprenticeships. If you can offer training or employ local people, highlight this in your bid — it can be a competitive advantage.
Before you bid, buyers check
two years of filed accountsyour financial standingturnover vs contract valueyour Companies House recordcash flow for 30-day termscredit scores and ratios
Actions
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Key Dates
Published
2 June 2026
Submission deadline
3 July 2026
Notice type
tender
Source
find a tender
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