Infrastructure Maintenance and Improvements

A contract to maintain, manage and improve highway network and associated assets. The key objectives are outlined as follows: Ensuring the network is safe for users, as far as is reasonably practicable.

Maintaining the value of the infrastructure assets to ensure sound financial management. Maintaining the visual appearance of the network in Southend-on-Sea.

Maintaining availability of the highway network so that highway users are free to travel with minimal disruption due to works being undertaken, or due to failure to properly manage the assets. Minimising disruption so that those living and working in Southend-on-Sea suffer minimal disruption from works being undertaken on the highway.

Scope including but not limited to: Undertake the role of the Principal Contractor under the CDM Regulations. Collaborating with the Service Manager to determine the optimum levels of service to be carried out in any given year.

Providing and managing people, plant and materials and other resources, including suppliers and specialists, to match the level of service required by the Service Manager. Integrating systems and processes with those of the Service Manager to improve efficiency and effectiveness of the core maintenance service.

Providing timely and accurate data to inform and support and justify the contract performance measurements. Assisting the Service Manager in the management of, and communication with, those affected by the activities being undertaken in the core service.

Helping the Service Manager to manage network occupancy effectively thorough compliance with the Traffic Management Act and New Roads and Street Works Act, including providing all necessary notifications within the appropriate timescales. Supporting the Service Manager in undertaking the various duties as part of the Coastal Protection & Lead Local Flood Authority roles.

Cooperation with others carrying out work for the Service Manager to optimise the delivery of the overall services. Maintaining and providing contemporary records of work carried out in electronic format agreed by the Service Manager from time to time.

In the course of the work, collecting and providing inventory and ‘as-built‘ records requested by the Service Manager. Maintaining a supply chain of specialist contractors for implementation of specialist products on an ad-hoc basis.

Confirming the presence of utilities plant and apparatus on site. Managing work with economy and efficiency in mind.

Southend-on-Sea ("the Authority") is a unitary council with responsibility for highways maintenance and improvements and flood and coastal protection. This contract is for the following highways maintenance and improvements and flood and coastal protection: 1) Immediate and emergency services 2) Immediate and emergency services out of hours call out facility 3) Highway inspection or reported defects 4) Planned tasks 4) Local structure repair 5) Programmed carriageway and footway resurfacing 6) Bridges and other structures 7) Street lighting 8) Flood risk 9) Gully maintenance and improvements 10) Drainage/ SUDs 11) Cliff stability 12) Coastal protection 13) Road markings, street furniture and signage 14) Public realm and highway improvements 15) Winter maintenance 16) Highway verge maintenance 16) Professional services including project planning, design and documentation, project management, tendering and procurement, constructions supervision and post construction services.

The Authority is sought a single contract to provide the works and services. The Authority implemented the restricted procedure.

The Authority's needs and requirements for the contract were included in the procurement documentation. This procurement was undertaken using an electronic tendering system. The Authority awarded the contract to the economic operator who submitted the Most Economically Advantageous Tender.