Holiday Activities and Food Programme (HAF)

Swindon Borough Council are looking to procure a Framework of providers to provide services against the Holiday Activities and Food Programme (HAF). Activity must take place only within the Spring, Summer and Winter school term holidays.

All sessions must be a minimum of 4-hours in length, and offer a nutritious meal to all eligible children in attendance, at every session. Aged 4-16.

The aims of the programme are to ensure children eligible for HAF are able to: • Eat more healthily and have a greater knowledge of health and nutrition (there needs to be opportunities families to learn about nutrition and advice on support available) • Be more physically active, and partake in physical and enriching activities (which support the development of resilience, character and wellbeing along with their wider educational attainment) • To socialise and be more engaged with schools and local services • Make communities safer and combat social isolation Providers delivering Holiday Activities and Food Programme (HAF) provision in Swindon will be required to meet the HAF standards as defined by the DfE and outlined within the Specification. The initial contract term will be for 12 months with an option to extend for a further 3 years (3 periods of 12 months) for a potential total contract term of 4 years.

The estimated total of the initial term ( 12 months ) for the contract is £750,000 and the total potential value of the contract is £3,000,000 ( 4 years ) The Holiday Activities and Food Programme (HAF) Tender Swindon Borough Council invites expressions of interest from suitably qualified and experienced service providers for the provision of the Holiday Activities and Food Programme (HAF).

Project Description Swindon Borough Council are looking to procure a Framework of providers to provide services against the Holiday Activities and Food Programme (HAF). Activity must take place only within the Spring, Summer and Winter school term holidays.

All sessions must be a minimum of 4-hours in length, and offer a nutritious meal to all eligible children in attendance, at every session. Aged 4-16.

The aims of the programme are to ensure children eligible for HAF are able to: • Eat more healthily and have a greater knowledge of health and nutrition (there needs to be opportunities families to learn about nutrition and advice on support available) • Be more physically active, and partake in physical and enriching activities (which support the development of resilience, character and wellbeing along with their wider educational attainment) • To socialise and be more engaged with schools and local services • Make communities safer and combat social isolation Providers delivering Holiday Activities and Food Programme (HAF) provision in Swindon will be required to meet the HAF standards as defined by the DfE and outlined within the Specification. Funding rates will be broken down by ‘Activity Type’, as outlined below (per booking, per 4-hour session): Activity Type: Activity Type Title: Set price per session (minimum 4 hours), per individual booking: Activity Type 1 Universal provision for primary school aged children £28 Activity Type 2 Universal provision for secondary school aged children £28 Activity Type 3 Specialist provision for children with targeted or specialist special educational needs and / or disabilities (SEND). £75 Full details relating to the Services are provided in the tender documents.

To participate, Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to the tender documents. The Council’s responses to these clarification questions will be issued periodically on the ProContract tender portal. Tender Responses are required to be submitted no later than 18th March 2025, 1200 hrs UK Local time via ProContract tender portal - https://www.supplyingthesouthwest.org.uk/ Please note that this project has been advertised on Find a Tender Service (FTS) Contract Notice/Contracts Finder/ other web portals, however, Supplying the South West Portal, https://www.supplyingthesouthwest.org.uk/ http://www.supplyingthesouthwest.org.uk/ is the only portal that includes all the relevant documents required to respond to this opportunity, bearing Project Id: DN764107 No Tender submissions will be considered without completing the tender documents in full including attachments and returning them in alignment with the instructions within the tender documents.